Executive Assistant

3 months ago


Gauteng, South Africa Pageant Planet Full time

**Who We Are**: Pageant Planet is the #1 pageant community on the planet. We make pageants easy for contestants, directors, and experts. We also manage two other beauty and wellness focused entities.

**The Work**:As the Executive Assistant, you will be responsible for supporting the CEO in executing his daily and quarterly tasks to achieve the company-wide goals. In this role, you will work both independently and on a team. Your daily routine includes interaction with employees of all levels, external partners, and company clients. In addition to working with Pageant Planet, you will also support work for the other two business entities.

**Responsibilities**:

- Professional and Personal Calendar management.
- Maintain complex and detailed calendars with keen attention to detail.
- Keep reminders for the CEO’s meetings and events.
- Manage the coordination and logistics of both internal and external meetings and events. Record actions steps of the meetings and minutes.
- Ordering and purchasing merchandise on behalf of the CEO as requested.
- Finding additional talent as required.
- Create, edit, and assist with all the meeting presentations (PowerPoints, PDF, spreadsheets).
- Arrange travels to ensure consistency in obtaining necessary travel documents including Visa/passport.
- Handle regular activities without prompting and advise in advance of any issues or delays.
- Balance multiple deadlines, schedule appointments, plan leadership meetings, capture and report out meeting minutes and maintain complex and changing calendars.
- Conserves time by completing research, capturing timelines, and responding to requests on behalf of the CEO

**Requirements**:

- 3+ years of executive and administrative support
- High English level (Well spoken, well written)
- Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook, Teams)
- Fashion Design or Beauty experience are a plus
- Experience strategically supporting multiple senior leaders.
- Open-minded and will be supportive of his personal and business goals
- Encouraging and supportive
- Very good at listening and reflecting back
- Detail-oriented — doesn’t miss a thing
- Able to create systems and processes to improve workflow efficiency
- USA culture awareness
- Excellent use of grammar and punctuation. Strong interpersonal, written, and oral communication skills (English)
- Driven, proactive thinker, highly organized with exceptional communication skills, and fully capable to take initiative, manage and oversee a variety of high-priority projects from multiple management and professional levels successfully with mínimal direction
- Experience in handling confidential and sensitive materials with discretion
- Very Patient, Responsible, extremely punctual
- Tact and good judgment in confidential situations, and proven experience interacting with senior management
- Willing to learn and take on new challenges with a flexible, can-do attitude
- Embody and uphold our core values.
- Sense of humor and creative thinker who can dream big and see future possibilities.

**We are looking for someone who can exemplify our CORE VALUES**:
**Keep Commitments** - do what you say you will do when you said you will do it. If something happens that does not allow you to keep your commitment on the day and time you have committed, then communicate to the person you committed to and make a new commitment that includes a day and time.

**Course Correct** - What worked? What are your ideas for improvement? We don’t mind that you make mistakes as long as you are learning from the mistakes. Employees will mess up roughly 20% of the time. Expect it. However, as long as they are course correcting, they will not make the same mistakes and will get better over time.

**Authenticity**:

- Bring ALL your uniqueness to Pageant Planet. If you’re feeling stressed, or you have an idea or if you are not in love with what you are doing then let us know. By being authentic to your feelings, while being respectful and loving to those whom you work with you will make Pageant Planet a great work environment

**Ownership** - Work your position like you have no boss. Make decisions, try new strategies, make mistakes, offer suggestions, and take risks. Treat Pageant Planet like it’s YOUR company.

**More About Us**:
Pageant Planetmakes pageants easy for contestants, directors, and experts. We serve organizations of all sizes and in various parts of the world. Our clients range from contestants who are competing in their first pageant ever to the biggest pageants in the industry.

You will be able to work when your schedule permits as long as you complete your work. For the most part it doesn’t matter if you work at 2am or 2pm.

In 2009, Steven Roddy started Pageant Planet because he saw an opportunity to bring together a fragmented industry. His goal was to make hiring coaches and finding pageants easy for contestants. 14 years later, we are still finding new and better methods


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