Procurement Controller

1 day ago

Pietermaritzburg, South Africa Belgotex Floorcoverings (Pty) Ltd. Full time

To procure **Indirect products and services** to lower procurement expenses, meet or exceed the Belgotex quality standards and requirements, improve service delivery and positively impact the BBBEE scorecard to ensure Belgotex can produce high-quality output of manufactured product.

KEY ACCOUNTABILITIES & OUTPUTS

Indirect Procurement (Production and Organization wide)
- Collaborate with key stakeholders to understand their requirements and compile procurement specifications for **indirect products and services.**:

- Procure product and services according to agreed procurement standard operating procedures and processes
- Make recommendations to the Procurement mangers for both contract and non-contract product and services purchases to identify opportunities for standardization more efficient stock holding, terms and cost reduction.

Requisition process management and control
- Execute the procurement processes for **indirect products and services** operating within Belgotex to ensure compliance with the Procurement Policy
- Implement activity to drive, update and ensure all Belgotex employees adhere to procurement policies and processedSupplier selection and management - Better Together
- **Build mutually beneficial relationships** with indirect suppliers to ensure product, processes and services that directly influence the quality, health and safety of staff, customers, contractors and the environment will be purchased from approved suppliers and to ensure that Belgotex gets value for money with no delayed deliveries that could impact the business
- Work with the Procurement Manger to **negotiate and establish pricing agreements** and contracts for contracted services and frequently used products to ensure maximum value for money on behalf of Belgotex
- Work with the Procurement Manager to monitor the performance of suppliers based on their ability to supply product and services **in accordance with the agreed contract** and Belgotex requirements and constantly decrease out of stock or late delivery of procured items. Reporting and Documentation
- Work with the Procurement Manager to contribute actively to the **Integrated Business Planning** **(IBP)** processes, meetings and projects, to achieve the strategic business goals.
- Report against agreed goals, IBP and financial metrics to reflect the department’s performance and expenditure.
- Ensure that all processes are **documented** into required SOP and process flow formats and stored centrally as per agreed document management system.
- Ensure the most up to date SOPs and transactional documentation are followed to ensure consistency of process
- Work with the Procurement Manager to implement **continuous improvement** processes to improve output, reduce variability and manage operational constraints

Financial Management
- Monitor and record the use of consumables / expenses incurred in the department and be able to explain variances to budget to the Procurement Manager.
- Ensure that procedures are adhered to prevent incurring excessive maintenance and consumable costs.
Safety, Health, Environment - We Tread Softy
- Direct activities that ensure compliance with applicable safety, health and environment legislation and audit requirements
- Ensure housekeeping is kept to **5S standards**
Teamwork - Better Together
- Contribute to **performance and team dynamics** to ensure that a fair, professional, and high-performance environment, aligned to the company values is maintained.
- Work collaboratively with colleagues in a manner that maintains a **healthy** climate that lives the Belgotex values and ensures a fair, productive climate that is engaging.
- Be **conversant/compliant** with relevant business information, policies, processes and procedures.
- Stay abreast and relevant of current industry best practices to ensure processes are aligned to industry trends, legislative requirement and strategic business goals to ensure sustainability of Belgotex.

**REQUIREMENTS**:
Knowledge and skill
- Previous experience managing a procurement system is essential
- Previous experience negotiating contracts is essential
- Previous experience managing direct reports is also essential.

Competencies
- Customer Orientation
- Communication - Excellent verbal and written skills
- Negotiation skills
- Stress Management
- Work Standards
- Earning Trust
- Analytical thinking
- Planning and organizing
- Influencing
- Initiating Action
- Building Partnerships
- of buying
- Safety Focus
- Adaptability
- Decision Making
- Continuous Improvement

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