Procurement Manager

1 day ago

Pietermaritzburg, South Africa Belgotex Floorcoverings (Pty) Ltd. Full time

PURPOSE

To manage the procurement processes of materials, goods, and outsourced services to lower procurement spend, meet or exceed the Belgotex quality standards and requirements, improve service delivery and positively impact the BBBEE scorecard.

SPAN OF CONTROL

This role is responsible for the following procurement processes:

- Requisition and purchase order processes
- Supplier selection and management
- Contracts and SLA management

Procurement - Deep Focus
- Supplier Selection and Onboarding_
- Collaborate with key stakeholders across the business to understand their **procurement requirements** and compile procurement specifications**.**
- **Facilitate appointment of suppliers** by implementing supplier selection processes using agreed supplier criteria and procedures and utilizing tools such as RFP’s, RFQ’s, and RFI’s.
- Negotiate and **establish pricing agreements and contracts** for contracted services and frequently used products to ensure maximum value for money on behalf of Belgotex.
- Negotiate the **terms and conditions of service** and contracts and the relevant **Service Level Agreement (SLA)**, as well as documenting and agreeing on any changes by both the parties.
- Ensure selected **suppliers conform** to required legislative and other compliance criteria as required based on service or product offering.
- Drive and ensure all **BBBEE** Enterprise development criteria are met so that BBBEE targets and related points are achieved.
- Purchasing Management_
- **Oversee and monitor** the procurement processes for products and services operating within Belgotex to ensure compliance with the Procurement Policy.
- Evaluate and update the **requisition approval process** to ensure the timeous delivery of procurement services to the business.
- Ensure all **purchase transactions** are processed correctly on the relevant Belgotex systems and that approval limits and steps are in place.
- **Monitor purchase order book** proactively to manage open orders, orders stuck in approval or draft state, and other potential spend exposure the business faces.
- Maintain **accurate master data and transactional data** in Belgotex systems to support effective analysis and data interrogation.
- Regularly review **non-contracted product and services** purchases to identify opportunities for standardization, more efficient terms, and cost reduction.
- Contract Management_
- Be accountable for all **procurement contracts** signed on behalf of Belgotex by managing the contract lifecycle to increase commercial compliance and improve contractual governance, strengthening supplier accountability and increasing the bottom-line.
- Evaluate and monitor the **performance of suppliers** based on their ability to supply product in accordance with the agreed requisition or contract and Belgotex requirements.

Procurement Strategy - Curiosity
- Develop and update quarterly a **Procurement Strategy** that outlines the key focus areas of the function for the current financial year, and longer-term considerations.
- Stay abreast and relevant of current **industry best practices** to ensure processes are aligned to industry trends, legislative requirement, and strategic business goals to ensure sustainability of Belgotex.

Reporting and Documentation
- Report against agreed **goals, KPIs and financial metrics** to reflect the department’s performance and expenditure.
- Ensure that all processes are **documented** to Belgotex standard.
- Ensure team members **follow** the most up to date SOPs and transactional documentation to ensure consistency of process.
- Develop and implement **continuous improvement** processes to improve output, reduce variability and manage operational constraints.

Financial Management
- Develop and update the **financial budget** for the function on an annual and quarterly basis.
- **Control expenditure** against budget.
- **Authorise expenditure** and ensure adherence to Procurement policies.
- Continuously seek **financial optimisation** opportunities and demonstrate an Entrepreneurial outlook.
- **Analyse monthly financial performance**, with corrective actions and commentary to support over and under spend.

Safety, Health, Environment - We Tread Softy
- Direct activities that ensure **compliance** with applicable safety, health and environment legislation and audit requirements.
- Ensure housekeeping is kept to **5S standards.**

People Management - Better Together
- Proactively manages **performance and team dynamics** to ensure that a fair, professional, and high-performance environment, aligned to the company values is maintained.
- Develop **individual and organisation capabilities** to build bench strength while delivering results now and in the future.
- Select, train, coach, develop, motivate, and measure the work performance of individuals within the department to **encourage accountability** and promote **employee engagement**.
- Manage employees in a manner that maintains a **he

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