Procurement Officer

5 days ago

Johannesburg, South Africa Green Marble Recruitment Consultants Full time

**Gauteng**, JHB - Eastern Suburbs**

**R 25 000 - R 30 000 Monthly Cost To Company (Pension and Medical aid, Market related)**

**Minimum requirement**

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- **Grade 12**
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- **Tertiary qualification in Procurement or Logistics**
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- **Import / Export course (advantageous).**
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- **Knowledge of the rubber industry and automotive tire repair consumables (an advantage).**
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- **5 years of purchasing experience.**
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- **Knowledge of the import/export process.**
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- **Proficient in Microsoft Office suite (Word, Excel, Outlook, PowerPoint).**
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- **Knowledge of ERP systems (SAGE ACCPAC).**
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- **Excellent verbal in written communication skills.**
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- **Ability to build relationships.**
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- **Willingness to learn.**
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**Duties and responsibilities**:
**Main Duties**

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- **Establish, develop, and maintain business relationships with current and prospective suppliers.**
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- **Research is sourced for developing prospective suppliers and for information to determine their potential.**
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- **Generate clear and effective written proposals/quotations.**
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- **ERP (ACCPAC) system administration.**
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- **Order processing.**
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- **Technical support.**
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- **Quotes and order registers are to be updated on a continuous basis.**
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- **Order register to be updated on a continuous basis.**
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- **Coordinate transport logistics.**
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- **Requesting payment on outstanding and due balances.**
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**Establish, develop, and maintain business relationships with current and prospective suppliers**

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- **Take incoming phone calls from suppliers.**
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- **Handle suppliers in a professional and friendly manner.**
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- **Place orders on suppliers while maintaining minimum and maximum stock levels.**
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- **Verify orders placed with order confirmation received from suppliers and acknowledge confirmation back to the suppliers any deviation needs to be highlighted and resolved.**
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- **Expedite orders placed with suppliers in a timely manner.**
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- **Revert to suppliers’ queries in a timely manner.**
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**Research is sourced for developing prospective suppliers and for information to determine their potential.**

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- **Use initiative to research potential suppliers through various sources.**
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- **Familiarize yourself with current products used to offer equivalent solutions.**
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- **Communicate findings to the respective manager.**
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**Generate clear and effective written proposals/quotations.**

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- **Gather pertinent information regarding the product/service that the suppliers require.**
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- **Liaise with product management and technology to provide a complete technical proposal.**
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- **Request pricing from the relevant business units.**
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- **Ensure costing is done with the correct margin, transport allowance, and forex for the respective customer.**
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- **Obtain all weights and dimensions from suppliers to allow the customer to request freight rates for carriage.**
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**EPR (ACCPAC) system administration**

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- **Place official orders on suppliers generated via the ACCPAC system.**
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- **Generate product codes in line with code-creating guidelines of the various business units.**
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- **Order entry and official order confirmation for purchase orders received.**
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- **Purchase orders and raising purchase orders on the various business units.**
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- **GRV (receipting stock into the ERP system once invoiced for the various business units).**
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**Order Processing**

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- **Ensure that PO raised corresponds with the quote supplied.**
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- **Confirm delivery lead time with the business units/suppliers.**
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- **Review order confirmation received and confirmed delivery lead times.**
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- **Compile document pack, supporting documentation, and the purchase order on the business unit to be signed off by the internal sales manager.**
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- **Complete documents pack and signed purchase order to be sent to the relevant business unit.**
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- **Add new purchase order to order register.**
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**Technical support**

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- **Ensure that all technical information required to generate a technical proposal is available from the supplier.**
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- **Liaise with the technical manager/experts to ensure that the correct solution is provided by the supplier meeting all design criteria.**
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- **Ensure physical characteristics of rubber compounds are confirmed by R&D**
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- **Complete technical support documentation.**
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**Order register to be updated on a continuous basis.**

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- **Maintain an order register to track outstanding orders.**
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- **Follow up with the relevant division on the status of outstanding orders.**
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- **Update order register and provide feedback to internal sales administrators.**
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- **Inform the internal sales administrator/logistics once orders are completed to arrange shipment.**
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**Coordinate transport logistics.**

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- **Compile

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