IT Project Coordinator/manager(Contract)

3 weeks ago

Centurion, South Africa Quadrant Systems Full time

**Job Title**:Project Manager

**Duration: 06 months contract**

**Mode of Work: Hybrid - Centurion**

**Work Location: Century City**

**Job Description / Responsibilities**:
The Project manager will be responsible for managing the entire project life cycle including initiation, planning, executing, and closing of projects within predetermined objectives and deliverables.

Description of Role:
**Summary**:

- Design a journey with the customer
- Collect the customer expectations
- Match customer expectations with resources/offering of the company
- Document and share with the customer the documents (minutes, deliverables, business and technical documents)
- Design and execute planning (resources, deliverables, milestones, financials)
- Manage financials (budget, forecast, variance)
- Manage the stakeholders (customer or senior manager)
- Report and address risks and issues with actions
- Be able to navigate (as at least beginner user) into the product of the business
- Be smart user of productivities tools (power point, excel, word) and PPM tools (Jira, Service Now, Mercury, etc..)

**Governance**
- Adhere to company policies and procedures.
- Adherence to the Project Implementation methodology.
- Obtain relevant sign of and authorisation for projects.
- Re-engage sales team for contract negotiations.
- Do not allow start of work without signed Variation Order unless approved.

**Operational**

**Initiating**
- Engage sales team for project handover.
- Coordinate and integrate the various project elements during project initiation.
- Obtain project charter approvals.
- Obtaining authorization for a new project and define its scope, by ensuring that:
Ø Project aligned with organisational objectives and customer needs.

Ø Conceptualisation of the scope of the project which reflects the stakeholders needs and expectations.

Ø Stakeholders identified and their needs are understood.

**Planning**
- Schedule and facilitate kick-off meetings (internal and external).
- Completion of project kick off meeting checklist.
- Ensure scope of project is understood internally and externally and that only the required work is quoted and scheduled.
- Draft the Project Management Plan based on the RFP
- Draft the Project Management Schedule based on the RFP
- Scheduling of project and resources together with Senior Supplier
- Facilitation during quote process.
- Analyse scope of work and assemble team for execution in collaboration with the Operations Manager
- Build project plan in MS Project and submit for approval.
- Enter project buffers and plan for contingencies.
- Determine customer expectations.
- Identify the change management implications for the associated changes.
- Identify the project risks for the project.
- Present suggested processes to customer.
- Compile scope of work to be done.
- Ensuring approval of project scopes, schedules, costs, communication activities, quality management activities, Risk response plan, Integrated change control process and Procurement plan.

**Executing**
- Facilitation of all project meetings.
- Raising of issues in regard to project team and resolution with clients.
- Weekly project tracking.
- Determine the frequency and content of status reports from the project team, analyse results, and troubleshoot problem areas.
- Ensure that project team and clients understand quality requirements relevant to the functional requirements of the project.
- Management of all risks and issues logged on project.
- Management of Change Request process.
- Manage client expectations.
- Organisation of required meetings with project teams.
- Organisation of ad hoc risk and issue meetings with relevant stakeholders.
- Interaction with impacted stakeholder throughout project.
- Manage mitigation plans for projects.
- Daily management of risks and issues.
- Develop and deliver progress reports, proposals, requirements documentation,
- and presentations.
- Proactively manage changes in project scope, identify potential crises, and devise contingency plans.
- Renegotiate and obtain quotes for new tasks and scopes.
- Weekly billing on projects.
- Provide concise information to the project Steering Committee concerning project progress, budget status and issue tracking.
- Raise variation orders with the customer where this falls outside the SOW.
- Develop, prioritize, resolve, or escalate out-of-scope issues.
- Track all budget items including manpower hours, cost, overruns, schedule conflicts, etc.
- Ensures all milestones are being met or if schedule slips, able to justify the missed deadline.
- Monitor current and future resource requirements and highlight capacity concerns.
- Monitor progress from resources on the project and ensure that the actual effort.
- keeps up with the planned effort.
- Compile customer and management reports around the project health.
- Prepare resource scheduling for weekly operations forum.
- Manage material resources by:
Ø Compare actual performance with planned perfor

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