Implementations Project Coordinator

2 weeks ago


Centurion, Gauteng, South Africa Bidvest Facilities Management Full time

ROLE PURPOSE
To provide administrative, coordination and project support to Implementations Managers.

MAIN OUTPUTS

  • Coordination with Implementation Executive and monitor all phases of implementation projects.
  • Administrative support to Implementation teams.
  • Manage Implementation IShare document library and ensure all documentation complies with the required ISO standards
  • Ensure all implementation governance documents are updated and reviewed by the Implementation Executive.
  • Maintain all implementation objectives within the required timeframes
  • Internal work stream project support and coordination (Arrange kick off meetings, update sessions, capture meeting minutes, follow up on outstanding actions and deliverables)
  • Assist with Implementation reporting during the project and close out reporting after the implementation project is completed
  • Coordinate the various implementation engagements internally and externally
  • Assist with drafting and mapping of various processes required during the implementation of new contract
  • Manage team leave register and ensure relevant approvals are obtained
  • Communicate and issue reports to client as and when required
  • Obtain and analyse client and current incumbent data for project planning where contracts have a demobilisation element to be managed.
  • Ability to do power points slides for presentations or reporting purposes.**
    QUALIFICATIONS AND SKILLS

_The Applicant must meet the following requirements:_

  • Certificate in Administration and Customer Service or Project Management Certificate
  • Matric (Senior Certificate)
  • 13 years relevant experience conducting administrative duties
  • Customer Service training and administration
  • MS Word, MS Excel, MS Projects & MS Outlook

FUNDAMENTAL COMPETENCIES

  • Result Oriented
  • Customer/Client Focused
  • Teamwork
  • Attentive To Detail
  • Ability To Dealing with Ambiguity
  • Relationship Building
  • Stress Tolerant
  • Interactive Reasoning
  • Good Listening Skills
  • Good Written Communication
  • Planning & Scheduling
  • Excellent Oral Communication

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