Implementations Project Coordinator

5 months ago

Centurion, South Africa Bidvest Facilities Management Full time

**ROLE PURPOSE**

To provide administrative, coordination and project support to Implementations Managers.

**MAIN OUTPUTS**
- Coordination with Implementation Executive and monitor all phases of implementation projects.
- Administrative support to Implementation teams.
- Manage Implementation IShare document library and ensure all documentation complies with the required ISO standards
- Ensure all implementation governance documents are updated and reviewed by the Implementation Executive.
- Maintain all implementation objectives within the required timeframes
- Internal work stream project support and coordination (Arrange kick off meetings, update sessions, capture meeting minutes, follow up on outstanding actions and deliverables)
- Assist with Implementation reporting during the project and close out reporting after the implementation project is completed
- Coordinate the various implementation engagements internally and externally
- Assist with drafting and mapping of various processes required during the implementation of new contract
- Manage team leave register and ensure relevant approvals are obtained
- Communicate and issue reports to client as and when required
- Obtain and analyse client and current incumbent data for project planning where contracts have a demobilisation element to be managed.
- Ability to do power points slides for presentations or reporting purposes.**
**QUALIFICATIONS AND SKILLS**
**_The Applicant must meet the following requirements:_**
- Certificate in Administration and Customer Service or Project Management Certificate
- Matric (Senior Certificate)
- 1-3 years relevant experience conducting administrative duties
- Customer Service training and administration
- MS Word, MS Excel, MS Projects & MS Outlook

**FUNDAMENTAL COMPETENCIES**
- Result Oriented
- Customer/Client Focused
- Teamwork
- Attentive To Detail
- Ability To Dealing with Ambiguity
- Relationship Building
- Stress Tolerant
- Interactive Reasoning
- Good Listening Skills
- Good Written Communication
- Planning & Scheduling
- Excellent Oral Communication

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