Company Secretary

1 week ago

Pretoria, South Africa DPT Recruitment Full time

**Job Purpose**

To provide governance and company secretariat functions to the organisation and render an effective one stop service to the Board and all Board committees. Responsible to the Board for all Company Secretarial (Statutory and Administrative) functions and duties in line with corporate governance guidelines, best practices, relevant legislation, and regulations.

**Key Performance Areas**

**Governance and Compliance**
- Providing the Board members with guidance to discharge their fiduciary duties and responsibilities in the best interest of the organisation
- Ensure that the Board is aware of any new and relevant laws or any changes in the legislation that might affect the operations of the organisation
- Ensuring compliance with the PFMA, relevant Acts and alignment with corporate governance guidelines, as well as any other relevant legislation
- Developing and reviewing Board-related policies and monitoring adherence with these and with the Delegation of Authority
- Assisting the Chairperson of the Board and the Committees with the compilation of the annual Board and Committees calendar and work plans and ensure circulation of these to members
- Responsible for giving notice of Board meetings, preparing, and circulating agendas, consolidating, and disseminating Board pack presentations, maintaining attendance registers and minute taking
- Communicating actions items/resolutions from the Board and Committee meetings to the relevant stakeholders
- Facilitate the evaluation of the Board, Board Committees, the Chairperson and Board Members
- Manage conflict of interest in relation to Board Members and be the custodian of the Code of Ethics policy approved by the Board

**Advisory Services**
- Remain the source of advice to the Board and within the company on matters of ethics and good governance
- Remain vigilant and watch whether the Board is acting in the best interest of the organisation and advice on mitigating actions
- Support EXCO and Board with accounting processes such as audit queries, PFMA requirements and reporting on the regulators activities and budget reviews

**Stakeholder Management**
- Ensure that the Board members receive information required to make informed and effective decisions
- Be the point of contact between the shareholder and the Board, through the Chairperson of the Board
- Facilitating the Boards induction and continuous development
- Ensuring that Board members are accordingly reimbursed for company-related activities
- Effectively lead and manage the Cosec division by maintaining a motivated team that delivers on their Key Performance Areas

**Minimum Requirements**
- Law and/or any relevant Bachelors Degree
- Postgraduate qualification
- CIS qualification (added advantage)
- Training in corporate governance and business administration

**Experience**
- 5 years' minimum relevant experience in a large/complex regulatory environment
- At least 3 years management experience
- Sound knowledge of corporate governance
- Experience in managing board and committee meetings as well as shareholder meetings in line with governance practices with reference to amongst others, giving notice of meetings, administration of meetings, pack presentation and dissemination, maintaining attendance registers, minute taking and feedback processes

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