Facilities Manager

3 months ago

Cape Town, South Africa SCP Radiology Full time

**EDUCATION**
- NQF level 6 qualification in Electrical or Mechanical Engineering (or similar).

**EXPERIENCE**
- At least 10 years relevant experience with 5 years in project management.
- Experience in both the commercial electrical and mechanical engineering fields.
- Technical experience in the hospital / healthcare environment, facilities management, project management, or maintenance and procurement.
- Experience in dealing with tradespeople, general contractors, and vendors on behalf of an owner/organisation.
Experience in sourcing vendor proposals, reviewing tenders, selecting contractors, ensuring contract adherence, ensuring remedies for deficiencies and evaluating performances.
- Working knowledge of workplace health, safety, environmental, building regulations and fire compliance.
- Must be conversant in the principles of maintenance, security, energy and asset management.
- Good understanding of budget management and cost saving and control.
- Intermediate computer literacy in MS Office.
- Experience in the private healthcare sector will be advantageous.

**ADDITIONAL REQUIREMENTS**
- Motivated and positive self-starter who can work independently and as a member of a dynamic team.
- Organised with the ability to meet deadlines while handling multiple tasks simultaneously.
- Good problem-solving skills and the ability to handle fast-paced, evolving environments.
- Ability to respond to emergency situations with a calm and steady demeanour.
- Strong leadership, management, interpersonal and communication skills.
- Strong work ethic with a high level of flexibility, reliability and accountability.
- Good analytical skills, judgment and attention to detail.
- Demonstrated administrative skills.
- Willingness to work after hours from time to time and to attend to after-hour emergencies.
- Must be able and willing to travel between facilities as needed.
- Ability to build long-term relationships

**KEY RESPONSIBILITIES**

Procurement:

- Manage the procurement of technical equipment and services by sourcing, negotiating, and acquiring equipment and services at competitive prices.
- Conduct thorough research on products or equipment, and maintain expert knowledge of supply markets and advancements.
- Source suitable suppliers for different services and projects and coordinate supplier meetings as necessary.
- Manage and execute contracts/purchase orders/service agreements, receive goods and services, and manage related invoicing.
- Monitor service delivery against negotiated contracts, and manage contractors’ performance.

Projects:

- Take responsibility for project management and engineering services on all building, retrofitting, renovation, relocation and closure projects, including monitoring and enforcing budgets and contingencies.
- Initiate and plan projects in alignment with organisational goals.
- Collaborate with stakeholders to define project goals and expectations.
- Facilitate team communication to ensure shared project understanding.
- Supervise and coordinate contractors and service providers.
- Identify and mitigate project risks proactively.
- Track timelines and make necessary adjustments for milestones.
- Regularly report project status to senior management.
- Maintain comprehensive project documentation.
- Liaise closely with clinical operations to minimise disruptions to operations.
- Liaise closely with clinical operations for space utilisation of clinical rooms.
- Liaise closely with practice designers to ensure adherence to the brand.
- Enforce quality and safety assurance during and after completion of contracts.

Facilities/maintenance:

- Monitor and manage all practice facilities, clinical infrastructure and assets for optimal cost effectiveness.
- Track and monitor energy efficiency, and develop and implement cost reduction initiatives.
- Maintain well-functioning utilities and a safe environment with proper lighting, signage, and disability access.
- Provide support for technical systems such as clinical equipment, mechanical services, electrical services, generators, UPSs and power supply, communication systems and security systems.
- Oversee repair and replacement of furnishings, fixtures, and office and clinical equipment.
- Ensure timely and efficient preventative infrastructure maintenance and life-cycle planning.
- Respond to day-to-day infrastructure and facilities issues.
- Organise and coordinate facilities maintenance employees (directly and/or indirectly) to ensure efficient use of personnel and other resources.
- Document systems and processes for effective response in maintenance emergencies.
- Identify opportunities to enhance maintenance processes, efficiencies and sustainability.
- Keep up to date with any regulatory changes that may impact maintenance practices.
- Ensure the security of all buildings and contents.
- Respond to emergent situations such as break-ins, breakdowns, system failures, etc.
- Provide necessary support in after-hour emergencies.

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