Facilities Manager

5 months ago

Cape Town, South Africa Workshop17 Full time

**Salary bracket**:R30,000 - R33,000 CTC

**Benefits**:Medical aid & provident fund contribution
- **Working at Workshop17 **_

Ready to join Africa’s #1 co-working space? Where individuals, teams, and companies choose to work, meet and event. Our unique locations in Johannesburg, Cape Town, Paarl, Mauritius, and Ballito (coming soon) offer our members a fully serviced flexible high-tech, co-working space, providing a platform for innovation, community, learning and culture.

Workshop17 is growing, opening new locations as well as expanding in current locations.
- **Why work for us?**_

Besides being the best co-working place to work in Africa, we are a dynamic and passionate team that works smart, in an energetic fast-paced culture of service, responsibility and creative problem-solving. Goal-orientated? Ambitious? We’re all about upskilling, learning and self-improvement. If you are a straight-talking, practical, multi-tasking individual who can coordinate external suppliers for specialist maintenance work and do active maintenance work, him/herself.
- **Other Perks**_
- Company on-boarding and support
- Fantastic team
- Beautiful work environment
- Network with some of the biggest and brightest brains in SA.
- **Job brief**_

Workshop17 takes great pride in the look and feel of each location, which is uniquely designed to suit the needs of our clients and members.

Therefore, the Facilities Manager is responsible for ensuring that each location in the Western Cape is well maintained, ensuring a safe and functional workspace by inspecting facilities to meet safety regulations, setting safety protocols, and hygiene; scheduling routine maintenance; and planning and coordinating emergency repairs, renovations and new projects.

The facilities manager is hands-on and practical, focused on getting the job done and on problem solving. He or she is also systematic, planning proactively, working around busy times at our locations, and developing and implementing maintenance schedules and processes.

The facilities manager builds and maintains strong relationships with our teams and with external service providers and is able to get the best service for the best price from our external providers.
- **Required Skills & Characteristics**:_
- Energetic, friendly and ambitious.
- Ability to multitask and time manage.
- Proactive, passionate, reliable, and thrives on providing exceptional customer experiences.
- Ability to engage and adapt well to team/group settings.
- Attention to detail, organised and thorough with a desire for continuous improvement.
- Integrity and professionalism.
- **General scope of work**_
- Facilities Management_
- Ensuring Building Maintenance and Facilities projects with the landlord/building manager are maintained and met.
- Ensuring annual and regular maintenance dates and schedules are maintained.
- Ensuring that storerooms and DB rooms are kept neat and tidy and there are up-to-date records of what is in the store rooms.
- Regular site walk throughs to identify issues and log them to the W17 Ticketing System.
- Resolving tickets with a reasonable time, with the exception that major work is required and therefore should be resolved within 7 working days.
- Inspect facilities regularly and enforce strict compliance with Health and Safety standards.
- Monitoring the safety and cleanliness of interior and exterior areas, such as aircon vents, exterior and high level window cleaning, etc.
- Ensuring all locations are compliant with health and safety regulations and all team members are trained.
- Assisting the Build and Projects team with snagging post expansions and build projects, to assist with time frames and actionables.
- Financial Management_
- Cost-effective maintenance planning.
- Managing the budget/expenses and ensuring that you are on track and budgets are allocated accurately.
- Regular overview of budgets per location (e.g. monthly reports).
- Actual vs estimated costs to indicate the success of a project, budgeting for future projects, and meeting overall financial goals.
- Tracking work orders to have an overview of how budgets are spent and where improvements can be made.
- Identifying efficiencies in high volume usage (utilities / electrical / generation etc).
- Team and stakeholder management_
- Working closely with location managers to understand facility requirements and managing workflow.
- Delegating cleaning and maintenance tasks to team members.
- Collaborating with building owners and upper management on budgeting for facilities needs.
- Preventive maintenance compliance_
- Identifying inefficiencies in maintenance operations and where improvements can be made.
- Minimising the average time to completion to ensure facility management assignments are completed within a reasonable time and will serve as a benchmark going forward.
- Scheduling routine inspections and emergency repairs with outside vendors
- Supplier/operator management_
- Proactively identify/manag

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