Virtual Event Coordinator

2 months ago

Pretoria, South Africa Seasons Events Full time

Are you passionate about event planning and looking to support exciting, dynamic experiences from behind the scenes? Seasons Events is seeking a highly organized and proactive Virtual Event Coordinator to join our team and play a key role in delivering memorable events. In this position, you'll assist with a wide range of tasks, from venue sourcing and artist management to on-site logistics and post-event reporting. You’ll work closely with vendors, promoters, and the internal team to ensure events run smoothly and exceed expectations. If you’re detail-oriented, enjoy multitasking, and thrive in a fast-paced environment, we’d love to hear from you

Key Responsibilities:
1. Event Planning Support:

- Assist in the planning and execution of market events, including logistics, vendor coordination, and attendee management.
- Maintain event schedules and timelines to ensure all tasks are completed on time.

2. Venue Sourcing:

- Research and identify suitable venues for events, considering capacity, location, and amenities.
- Negotiate contracts and terms with venue owners to secure the best options for events under our supervision.

3. Artist and Talent Management:

- Find and engage artists, performers, and speakers for events, ensuring alignment with the event theme and audience.
- Negotiate contracts and manage communication with artists and their representatives.

4. Promoter Engagement:

- Build and maintain relationships with event promoters to enhance event visibility and attendance.
- Collaborate with promoters on marketing strategies and promotional activities.

5. Quote Procurement:

- Obtain quotes from various vendors, suppliers, and service providers (e.g., catering, audio-visual, decorations) to assist in budget planning.
- Evaluate and compare quotes to ensure cost-effectiveness and quality.

6. Communication:

- Serve as the primary point of contact for on the ground team.
- Prepare and distribute event materials, including invitations, programs, and promotional content.

7. Database Management:

- Maintain and update databases for participants, vendors, artists, and other stakeholders.
- Track event registrations and payments, ensuring accurate record-keeping.

8. Marketing Assistance:

- Collaborate with the marketing team to develop promotional materials.

9. Financial Administration:

- Assist in budget preparation and monitoring, including tracking expenses and revenue for events.
- Process invoices and payments in a timely manner.

10. On-Site Event Management:

- Help coordinate on-site logistics during events, including setup, registration, and breakdown.
- Ensure that all event materials and equipment are in place and functioning properly.

11. Reporting:

- Compile post-event reports, including feedback and suggestions for improvement.
- Analyze event performance metrics to inform future planning.

12. General Administrative Support:

- Perform general office duties, including filing, answering phones, and managing correspondence.
- Assist with scheduling meetings and maintaining calendars for the events team.

13. Networking and Relationship Building:

- Attend industry events and networking functions to build relationships with potential vendors, artists, and partners.
- Stay informed about industry trends and best practices to enhance event offerings.

14. Logistical Coordination:

- Oversee transportation arrangements for artists, vendors, and equipment as needed.
- Ensure compliance with local regulations and permits related to events.

15. Feedback and Improvement:

- Gather and analyze feedback from attendees and stakeholders to identify areas for improvement.
- Propose innovative ideas to enhance future events.

16. NPO Support:

- Assist in organizing and coordinating events and initiatives for the company’s Non-Profit Organization (NPO).
- Help with outreach, fundraising activities, and community engagement efforts.
- Support the Foundation team with administrative tasks, event planning, and communication to promote the mission and goals of the organization.

Qualifications:

- Education: Bachelor’s degree in Business Administration, Event Management, or a related field.
- Experience: Previous experience in event planning or administrative support is preferred.
- Skills:

- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Proficient in Microsoft Office Suite and event management software.
- Knowledge of social media platforms for marketing purposes.

Personal Attributes:

- Detail-oriented with a proactive approach to problem-solving.
- Ability to work in a fast-paced environment and meet deadlines.
- Team player with a positive attitude.

Work Environment:

- Work from home with potential travel to event locations at company’s costs.
- Flexibility in hours may be required during peak event seasons.

Start Date: Immediately

**Job Type**: Part-time

Pay: R4 500,00 per month

Expected hours: 25 per week

**Loc

  • Event Coordinator

    2 weeks ago

    Pretoria, South Africa Event Wizards Full time

    We're looking for an event-coordinator to join our team at Event Wizards. Please send us your CV as well as a short creative clip of not more than 1 minute, telling us why you are suited for this position. **Abilities & Competencies** - Trustworthy & Reliable - Punctual - Creative - Strong Admin Skills - Task Driven - Good communication skills & customer...

  • Events Coordinator

    2 weeks ago

    Pretoria, South Africa Panagora Group Full time

    Experience : 5-7 years Panagora Group is a social enterprise dedicated to providing high-quality, high-impact international health, development, and learning consulting. We are a dynamic woman - and employee-owned small business partner focused on market-based and integrated local solutions that strengthen country capacity and independence; and on learning,...

  • Technical Expert: Event Coordinator

    1 month ago

    Pretoria, South Africa Panagora Group Full time

    **Job Information**: Date Opened - 12/10/2024 Number of Positions - 1 Project/Activity - USAID/South Africa TSS Industry - USAID Job Type - Short Term Technical (consultant) City - Pretoria State/Province - Gauteng Country - South Africa Zip/Postal Code - 0002 HIghest Level of Education - A bachelor’s degree in management, organizational...

  • Event Coordinator

    3 weeks ago

    Pretoria, Gauteng, South Africa Hallmark Professional Intake Full time

    **About the Role:**Hallmark Professional Intake is seeking an exceptional Event Coordinator to create unforgettable experiences for our guests. As a key member of our team, you will be responsible for delivering exceptional service and ensuring seamless event execution.Main Responsibilities:Develop and execute customized event plans that meet client...

  • Event Coordinator

    3 weeks ago

    Pretoria, Gauteng, South Africa Hallmark Professional Intake Full time

    Job SummaryWe are seeking a charismatic Event Coordinator to join our team at Hallmark Professional Intake. This role involves creating memorable experiences for our guests through event planning, setup, and supervision.About the RoleThe Event Coordinator will be responsible for greeting guests, ensuring they feel welcome, and providing excellent customer...

  • Event Coordinator

    2 months ago

    Pretoria, Gauteng, South Africa Hallmark Professional Intake Full time

    Hallmark Professional Intake is seeking a charismatic and enthusiastic Event Coordinator to help create memorable events for our guests.About the RoleAs an Event Coordinator, you will be responsible for greeting guests, setting up event decorations, running activities, and supervising the event space throughout the event.Key ResponsibilitiesGreet guests and...

  • Event Coordinator

    1 month ago

    Pretoria, South Africa Bidvest Facilities Management Full time

    **ROLE PURPOSE** Assist in the coordination & hosting of all internal & external client events in order to ensure maximum customer satisfaction in accordance with the workplace management services within the Master Service Agreement by building effective relationships with client’s employees, partners, visitors and service providers. This includes placing...

  • Event Coordinator

    6 days ago

    Pretoria, South Africa Bidvest Facilities Management Ltd Full time

    ROLE PURPOSE Assist in the coordination & hosting of all internal & external client events in order to ensure maximum customer satisfaction in accordance with the workplace management services within the Master Service Agreement by building effective relationships with clients employees, partners, visitors and service providers. This includes placing...

  • Event Coordinator

    7 months ago

    Pretoria, South Africa The Lakeside - Weddings and Events Full time

    **Requirements & Skills**: - Must be able to understand and deliver to the brief and must have a thorough understanding of the events industry. - Valid driver’s license and own car. - Must be able to work independently, manage a team and simultaneously manage multiple tasks. - Must be outgoing and confident. - Must understand the events industry and that...

  • Event and Project Management Advisor

    7 months ago

    Pretoria, South Africa Panagora Group Full time

    **Job Information**: Project/Activity - USAID/South Africa TSS Industry - USAID City - Pretoria State/Province - Gauteng Country - South Africa Zip/Postal Code - 0002 HIghest Level of Education - Master's Work Experience - 10-15 years Panagora Group is a social enterprise dedicated to providing high-quality, high-impact international health,...

  • Events Coordinator

    2 days ago

    Pretoria, South Africa The Lakeside Full time

    Main duties: - Communicate with new and existing customers, answer the company phone and WhatsApp line. - Coordinate Venue Viewing appointments - Follow up on inquiries - Assist on event days and appointments - Create database Qualities - Creative, Well spoken, presentable, outgoing, service orientated, enjoys to work around people, creative and takes...

  • Event Experience Coordinator

    5 days ago

    Pretoria, Gauteng, South Africa Hallmark Professional Intake Full time

    Job DescriptionWe are seeking a charismatic and enthusiastic Event Experience Coordinator to help us create memorable events for our guests.As an Event Experience Coordinator, you will be responsible for greeting guests, setting up event decorations, running activities, and supervising the event space throughout the event.

  • Campaign and Events Coordinator

    7 months ago

    Pretoria, South Africa Medpharm Recruitment Full time

    A reputable Medical Aid Scheme is seeking an experienced Campaign and Events Coordinator to join their Marketing and Communications Department. **Duties**: - Providing operational and Administrative duties to provide proactive support to the Marketing Campaigns and Events team within the Marketing and Communication Department. - Ensuring all branding and...

  • Event Coordinator Professional

    2 months ago

    Pretoria, Gauteng, South Africa Recruitment Full time

    Job OverviewWe are seeking a seasoned Event Coordinator to join our team in Brooklyn, Pretoria. This is a fantastic opportunity for a professional who has a passion for creating unforgettable experiences.This role requires someone with 4-5 years of experience in the events or incentive industry, possessing strong organizational and time management abilities....

  • Events Coordinator

    4 months ago

    Pretoria, South Africa Irene Country Lodge Full time

    Coordinates conference and banqueting activities within the hotel including weddings - Coordinates Events /Gala Dinners/Weddings etc. - To do quotations, reserve rooms, make spa bookings, make restaurant bookings - Assists to ensuring that standards are maintained in Banqueting venues and outlets at all times in relation to service delivery and hygiene...

  • Marketing Coordinator

    7 months ago

    Pretoria, South Africa HRInsync Full time

    **Marketing Coordinator** **Company** Top Medical Aid company in SA striving to be #1! **Purpose** Administrate and control all Promotional and Branding items related processes and procedures **Responsibilities** - Monitoring, evaluation and reporting on social media platform content and engagement. - Manage feedback via social media platforms, allocate...

  • Bookings and Events Coordinator

    7 months ago

    Pretoria, South Africa Kontak Recruitment SA Full time

    Brooklyn, Pretoria, Gauteng - Hospitality/Travel **Bookings and Events Coordinator (JB4027)** **Brooklyn, Pretoria** **R 15 - R 18 000 CTC per month** **6-month Fixed Term Contract** **Minimum Requirements**: Minimum of 2 years of strong administrative experience Previous project management experience will be considered a significant asset Proficient in...

  • Senior Event Logistics Coordinator

    3 weeks ago

    Pretoria, Gauteng, South Africa Kontak Recruitment Full time

    Job Description:About the RoleWe are seeking a highly organized and detail-oriented Senior Event Logistics Coordinator to join our team at Kontak Recruitment. This is an excellent opportunity for a skilled professional to oversee domestic and international projects within our Meetings, Incentives, Conferences, and Events division.The ideal candidate will...

  • Event Communications and Technology Advisor

    7 months ago

    Pretoria, South Africa Panagora Group Full time

    Experience : 7-10 years Panagora Group is a social enterprise dedicated to providing high-quality, high-impact international health, development, and learning consulting. We are a dynamic woman - and employee-owned small business partner focused on market-based and integrated local solutions that strengthen country capacity and independence; and on...

  • Event Communications and Technology Advisor

    7 months ago

    Pretoria, South Africa Panagora Group Full time

    **Job Information**: Project/Activity - USAID/South Africa TSS Industry - USAID City - Pretoria State/Province - Gauteng Country - South Africa Zip/Postal Code - 0002 HIghest Level of Education - Master's Degree or 7-10 years of work experience Work Experience - 7-10 years Panagora Group is a social enterprise dedicated to providing high-quality,...