Event Communications and Technology Advisor

7 months ago

Pretoria, South Africa Panagora Group Full time

Experience : 7-10 years

Panagora Group is a social enterprise dedicated to providing high-quality, high-impact international health, development, and learning consulting. We are a dynamic woman
- and employee-owned small business partner focused on market-based and integrated local solutions that strengthen country capacity and independence; and on learning, communications, and technology solutions to accelerate and heighten impact. As a small business, we are able to implement novel and innovative approaches using highly participatory approaches to mobilize community, civil society, and government energy in defining and owning solutions, and to promote inclusive development that benefits all groups.

**Background
The
**Technical Support Services (TSS) **Activity supports USAID/South ern Africa and the Regional Health Office (RHO) in addressing technical priorities and developing creative, innovative solutions to strategically allocate resources, strengthen connections with partners, and replicate best practices and effective program models. Through the TSS contract, Panagora Group augments capacity by providing technical, operational, and administrative support to USAID’s largest health portfolio. TSS deploys advisors in response to USAID requests for priority work with government stakeholders, implementing partners, and/or other entities. TSS supports Health Office staff and teams to integrate creative solutions into routine work. TSS provides international and local expertise for surge support, as needed, for USAID Program Cycle requirements, planning, development, outreach, communications, and Health Office human resource functions. TSS also provides over 8 00 square meters of centrally-located meeting/event and flexible work-space for use by USAID, implementing partners, and other key stakeholders in Pretoria, South Africa.

**Description of Position
Panagora seeks a consultant to l everag e cutting-edge technology and communication strategies to enhance strategic engagements for USAID/Southern Africa and the Regional Health Office. TSS provides in-person, virtual, and hybrid e ngagemen t s, including team-development retreats, program and stakeholder meetings, and technical workshops. This includes planning and preparation (program design, resourcing, procurement, preparing materials); event and meeting support (facilitation, events coordination, note-taking, triaging challenges, liaising with providers, and administering virtual collaboration platforms); and follow-up and reporting (meeting notes, surveys). In addition to managing these engagements, the consultant will support TSS to leverage technology and online platforms to facilitate engagement, learning and adapting. The consultant will also develop and implement strategic communication initiatives to convey project achievements in a concise and compelling manner.

**Responsibilities**:
- Develop and implement comprehensive communication strategies for strategic engagements, ensuring effective and timely dissemination of information to stakeholders. Utilize various channels, such as digital media, and traditional communication methods, to enhance engagement and drive desired outcomes.
- Identify and leverage cutting-edge technologies to streamline event and project management processes for events and engagements. Evaluate and implement appropriate software tools, collaboration platforms, and project management tool s to enhance efficiency, collaboration, and communication.
- Establish knowledge management frameworks and processes to capture, organize, and disseminate valuable insights, lessons learned, and best practices from events and projects. Foster a culture of knowledge sharing and continuous learning within the organization, ensuring that knowledge is effectively utilized to improve future initiatives.
- Establish metrics and tracking mechanisms to evaluate the effectiveness of communication strategies, technology integration, and knowledge management efforts for strategic engagements. Generate comprehensive reports and insights to inform future decision-making and continuous improvement.
- Coordinate and manage in-person and hybrid events, including project management, budgeting (set-up and monitoring), sourcing and procurement of venues and providers (abiding by all procurement processes, rules, and regulations), venue setup, and preparation of materials.
- Complete procurements related to engagements as directed by the team lead for client requests and internal needs, following procurement policies and processes.
- Occasional domestic travel for engagement support as needed.

**Requirements**:

- Master’s degree or 7 -10 years of relevant work experience in strategic communications, management, project management, or relevant discipline.
- Experience with USAID, larger USG community, Embassies, stakeholders and implementing partners is preferred.
- Strong technological proficiency, including proficiency in Google Workspace, virtua

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