Admin Officer

1 week ago


Cape Town, South Africa Strait Access Technologies Full time

_**Roles and Responsibilities**:_

1. **Diary Management**
- Scheduling all appointments
- Admin support

2. **Schedule Management**
- Provide availability
- Confirm venues and provide directions (if applicable)
- Arrange parking (if relevant)
- Create outlook contact
- Confirm appropriate feedback method when not face to face
- Confirm attendees, SMS and resend invite
- Print reports / send report before feedback session

**Hosting and hospitality**
- Welcome visitors
- Make coffee/tea
- Schedule office “team events”
- Organise re staff birthdays
- Prepare boardroom for office meetings
- Ensure that office is cleaned properly

**Office Management**
- Maintaining office look and feel
- General office maintenance - communicate with landlord and maintenance
- Order coffee/tea/milk
- Order stationary
- Prepare and update spreadsheet for office meetings / schedule meetings in diary, ensure office meetings take place weekly

**Project Administration and Co-ordination**
- Confirm venue & dates
- Confirm attendees
- Prepare support documentation (parking, directions, attendance register, info packs)
- Print handout and prepare packs

**Finance Support**
- Draw up purchase orders
- Track invoicing
- Feedback to Finance regarding completion of work & subsequent invoicing

**Other**
- Coordinate all travel requirements for consultants (local & international travel)
- Assist with HR related administration
- Liaise with courier companies
- Arrange any and all travel required local and international
- Any other adhoc administrative support tasks
- **Skills**:_
- Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)
- Excellent verbal and written communication skills
- Organizing and planning skill
- **Experience and Qualification**:_
- Two (2) years’ experience in similar role
- Minimum NQF 5 qualification in related field (i.e. Business Studies) or equivalent. [Note; this criterion would be advantageous]

**Job Type**: Contract
Contract length: 2-3 months

Expected Start Date: 2023/01/16



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