Executive Assistant to CEO

2 weeks ago

Cape Town, South Africa Logimeter Full time

**Executive Assistant**

Logimeter is a fast-growing technology and services company based in Newlands, Cape Town.

Our mission is to help businesses to convert more of their leads into sales. We provide a range of technology solutions and services that help our customers to get better visibility of their sales teams, their deals and where they need to improve.

We are guided by our company values namely that we are:

- **Customer Centric**

We will always put the needs of our customers first and strive to exceed their expectations.
- **Innovation**

We will strive to be creative and forward thinking in our approach to problem-solving and opportunities
- Teamwork

We will work collaboratively and support one another in order to achieve our common goals.
- Integrity

We will always act with honesty, fairness and transparency in all our business dealings.

We have a welcoming and energetic environment that encourages collaboration and innovation. We are constantly exploring new technologies and tools to improve our products and services and increase our productivity and operational efficiency.

You will need at least 5-10+ years experience as an Executive Assistant as well as:

- Bachelors Degree or related qualification
- Proficient in Google Suite
- Experience in managing multiple priorities, administrative coordination, and logistics
- Well-organized, detail-oriented, ability to multi-task with great follow-up skills
- Strong written and verbal communication skills
- Great relationship building skills
- Have good problem-solving and analytical skill
- Have the ability to work under pressure
- Be deadline and results-driven
- Good time management skills
- Have the ability to balance quality, accuracy and speed
- Be a solid team player

Key Responsibilities:

- Calendar and Schedule Management: Managing and organising the CEO's calendar, scheduling meetings, appointments, and events, and coordinating with internal and external stakeholders.
- Travel Arrangements: Making travel arrangements, including booking flights, accommodations, ground transportation, and preparing detailed itineraries.
- Meeting Coordination: Arranging and coordinating meetings, preparing agendas, taking minutes, and distributing meeting materials.
- Action Items: Following up on action items and ensuring deadlines are met.
- Information Management: Organising and maintaining files, documents, and records, both in physical and electronic formats. Ensuring information is easily accessible and properly stored.
- Research and Analysis: Conducting research, gathering data, and preparing reports, presentations, and other materials as required. Providing summaries and analysis of information for the executive's review.
- Project Support: Assisting with special projects and initiatives, coordinating teams, tracking progress, and ensuring deadlines are met.
- Administrative Support: Performing general administrative tasks.
- Decision Support: Providing support to the executive in decision-making processes, conducting preliminary analysis, and gathering relevant information.
- Prioritisation and Time Management: Assisting CEO in prioritising tasks and managing my time effectively to ensure productivity and efficiency.

Key Characteristics:

- Relationship Management: Building and maintaining relationships with internal and external stakeholders, including clients, partners, and staff. Acting as a liaison between the executive and various individuals or departments.
- Confidentiality and Discretion: Handling sensitive information with utmost confidentiality and exercising discretion in all matters related to the executive's work.

**Education**:

- Bachelors (preferred)

**Experience**:

- Executive Assistant: 5 years (required)

Application Deadline: 2023/08/01

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