Procurement Administrator

2 weeks ago

Durban, South Africa Loretta Sanderson HR Full time

**Procurement Administrator**

**Durban**

The purpose of this role will be to process all purchase requests by validating the request, obtain approvals, creating the necessary Purchase notes and processing these within prescribed deadlines.

**Duties and Responsibilities**:
**Procurement admin**
- Request for competitive quotes and get relevant approvals from Management.
- Accurately entering all incoming raw material on Geochem’s receiving register
- Requesting Certificates of Analysis (COA) from all Suppliers
- Capturing deliveries on Syspro and matching them to the relevant invoices
- Ensuring pricing, reports and costing is accurately delivered when presented to management and completed for monthly payment / processing within prescribed deadlines.
- Control and reconcile of credit notes, Goods Receiving Notes (GRN), invoices and delivery notes for all packaging and raw materials.
- Resolve all Supplier queries following investigations (e.g. incorrect pricing)

**Vetting Vendors**
- Investigate and vet current and new vendors.
- Make sure they are BBBEE compliant.
- Build strong relationships with all vendors.
- Establish alliances with key vendors.
- Review vendor requirements for new contracts and bring these to management’s attention

**Data Management**
- Keep records and reports updated
- Manage data in spreadsheets and reports
- Ensure all administrative work, such as retrieving, transmitting, filing and organising documents are done accurately and within prescribed deadlines.

**Procurement Policy**
- Make sure that the Procurement Policy is always adhered to.
- Ensure the process flow is compliant from every department.

**Experience and Qualifications**
- 2-3 years relevant experience as a procurement administrator is essential.
- Qualification in finance /accounting will be essential
- Current working knowledge of Syspro - essential.
- Ability to roll-up sleeves and work with team members.
- A keen eye for detail and desire to probe further into data.
- Valid driver’s license and reliable transport

**Computer Literacy**
- Syspro - essential.
- Intermediate knowledge in other MS Office packages (e.g. Word, Power Point etc.)
- Basic knowledge of virtual programmes (e.g. MS Teams, Zoom etc.)

**Job Types**: Full-time, Permanent

**Education**:

- Certificate (preferred)

**Experience**:

- SYSPRO: 3 years (preferred)
- procurement admin: 2 years (preferred)

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