Procurement Administrator

3 weeks ago

Durban, South Africa Staff Solutions Full time

**KwaZulu Natal**, Durban**

**Monthly Cost To Company (Medical Aid and Provident Fund, Market related, Negotiable)**

**BASED DURBAN**:
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**The purpose of this role will be to process all purchase requests by validating the request, obtain approvals, creating the necessary Purchase notes and processing these within prescribed deadlines.**

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**Duties and Responsibilities***:
**Procurement admin**

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- **Request for competitive quotes and get relevant approvals from Management.**
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- **Accurately entering all incoming raw material on Geochem’s receiving register**
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- **Requesting Certificates of Analysis (COA) from all Suppliers**
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- **Capturing deliveries on Syspro and matching them to the relevant invoices**
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- **Ensuring pricing, reports and costing is accurately delivered when presented to management and completed for monthly payment / processing within prescribed deadlines.**
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- **Control and reconcile of credit notes, Goods Receiving Notes (GRN), invoices and delivery notes for all packaging and raw materials.**
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- **Resolve all Supplier queries following investigations (e.g. incorrect pricing)**
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- **Adhoc duties as and when required**
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**Vetting Vendors**

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- **Investigate and vet current and new vendors.**
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- **Make sure they are BBBEE compliant.**
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- **Build strong relationships with all vendors.**
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- **Establish alliances with key vendors.**
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- **Review vendor requirements for new contracts and bring these to management’s attention**
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**Data Management**

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- **Keep records and reports updated**
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- **Manage data in spreadsheets and reports**
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- **Ensure all administrative work, such as retrieving, transmitting, filing and organising document are done accurately and within prescribed deadlines.**
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**Procurement Policy**

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- **Make sure that the Procurement Policy is always adhered to.**
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- **Ensure the process flow is compliant from every department.**
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**Personal Attributes**

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- **Presentable with excellent communication (spoken & written) and coordinating skills.**
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- **Ability to produce accurate results within prescribed deadlines.**
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- **Ability to work independently but also as a team player.**
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- **Ability to maintain discretion and confidentiality.**
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- **Excellent Negotiation skills.**
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- **Be able to cope well under pressure.**
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- **Methodical, systematic and analytical minded.**
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- **Positive, self-motivated and confident approach to work and colleagues.**
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- **Emotional maturity and professional integrity.**
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- **Ability to work collaboratively with cross-functional teams at various levels within the organisation.**
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- **Attention to detail.**
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- **Honest and reliable.**
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**Experience and Qualifications**

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- **2-3 years relevant experience as a procurement administrator is essential.**
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- **Qualification in finance /accounting will be essential**
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- **Current working knowledge of Syspro - essential.**
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- **Ability to roll-up sleeves and work with team members.**
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- **A keen eye for detail and desire to probe further into data.**
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- **Valid driver’s license and reliable transport**
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**Computer Literacy**

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- **Syspro - essential.**
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- **Intermediate knowledge in other MS Office packages (e.g. Word, Power Point etc.)**
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- **Basic knowledge of virtual programmes (e.g. MS Teams, Zoom etc.)**
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For more information please contact:
**Tammy Harris

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