Procurement Officer

2 weeks ago

Durban, South Africa Islamic Relief South Africa Full time

Position Identification

Position Title : Procurement Officer

Organization :Islamic Relief South Africa

Location : Kwazulu Natal

Reports to : Procurement Coordinator

Grade : To be reviewed

Job Summary

A procurement officer plays an integral role in any organization. Execution of the role ensures that the organization makes sound decisions around the purchases of goods and procurement of services required to service the needs of the organization. The procurement and compliance officer is also responsible in overseeing the compliance of all relevant policies, laws and regulations. Working as a procurement and compliance officer comes with several ancillary duties that are integral to the organization’s success and upholding the good standing of the organization.

Purpose of Position
- Execute purchasing practices and maximise savings and benefits available to the organisation during purchasing activities.
- Ensure the effective use of organisational and Programme resources in accordance with donor requirements and organisational policies and procedures;
- Monitor delivery times to ensure goods are delivered on time
- Strong communication and negotiation skills
- To strengthen the procurement processes by actively engaging with the relevant networks, vendors and suppliers and applicable stakeholders.
- Contributing to developing and maintaining procurement and organisational guidelines, policies and procedures with a view to standardising processes nationally and to assist in decision making to maximise the efficiency and effectiveness of the organisation.
- To offer administrative support as required within the scope of employment for the Finance and Support Services department.
- To monitor specific processes by way of reconciliation in order to uphold due diligence practice and ensure there is due supervision, accountability and transparency in the organisations processes.

Key Accountabilities

PROCUREMENT ADMINISTRATION
- To be able to demonstrate a fundamental knowledge of purchasing methods and procedures conveying general awareness encompassing the various categories pertaining to procurement, including specialist areas as well as act as a baseline with respect to contractual obligations in law and multi -currency transactions.
- To establish reliable suppliers to supply goods & services. Ensure existing suppliers are providing the best products or services that are currently required, the criteria being the best value connection of availability, quality and at an acceptable price.
- Focus on building reputable relationships with suppliers, improving communication and forging enhanced relationships and establishing a Supplier Database on a National level.
- To ensure the ongoing maintenance and updating of the supplier database with emphasis on ethical procurement and local suppliers.
- Be responsible for controlling Islamic Relief’s divisional and departmental purchasing activities: contractual and non -contractual, negotiating discounts, inviting tenders, preparing contracts, determining contract specifications, discuss solutions when terms of contract are broken with Procurement Committee and senior management (BEC).
- To establish and maintain appropriate procurement records and systems for measuring necessary aspects of the purchasing process pertaining to all individual purchases, stating items or services purchased, costs, product quality or performance and supplier information structured and filed in a logical functional order.
- To engage with all departments in relation to procurement needs that have been communicated.
- Administration of BEC and procurement related meetings - initiating, chairing, recording of minutes and distribution of communications thereof.
- Ensuring accurate and successful delivery of goods and services from suppliers that have been engaged with per the procurement process.
- Facilitating communications when business tenders are applicable (see below).

TENDERING AND CONTRACT NEGOTIATION AND MANAGEMENT
- To carry out full tendering exercises on behalf of the organisation, ensuring that tenders are conducted in an environment of open competition and that legislative requirements are met.
- To include preparation of tender documents, prepare specifications, and references to technical performance requirements suitable for the contracts in question, evaluating and awarding of contracts.
- Compare offers in a meaningful and accurate way, taking into account the total costs to the organisation.
- Publish contract award notices, inform unsuccessful tenderers, explain the award process and if necessary provide details to unsuccessful tenderers.
- To participate in negotiation of contract terms on a range of central contracts and to monitor performance against these terms and deal with any aspect of non-performance.
- Negotiating and supervising long term supply contracts and formulating policies with suppliers with a view to cost effective delivery of services.
- To

  • Procurement officer

    4 weeks ago

    Durban, South Africa Maneshez solutions services Full time

    We are looking for an astute procurement officer to oversee purchasing activities and ensure that purchased items are both cost-efficient and of high quality. The procurement officer's responsibilities include supervising staff, maintaining positive supplier relations, evaluating supply options, approving purchases, and maintaining accurate records.To be...

  • Procurement Officer

    6 days ago

    Durban, South Africa Kontak Recruitment SA Full time

    Durban, Kwa Zulu Natal - Administrative - Procurement Officer (JB2935) Durban Market Related The Procurement Officer will be responsible for planning and forecasting the property requirements of numerous buildings, and to negotiate prices accordingly with suppliers. **REQUIREMENTS OF THE JOB**: Degree /Diploma in Supply Chain Management 5 years or relevant...

  • Procurement Officer

    4 weeks ago

    Durban, South Africa BizGro Full time

    An exciting opportunity for a suitably qualified Procurement Officer. Your tasks will include local procurement, pricing negotiations, forecasting & organization, including administrative support for imports, plus month-end procedures & processes. **Buying Function**: - Sourcing and negotiation of stocks - Cost and price management - Forecasting and...

  • Procurement Officer

    4 weeks ago

    Durban, South Africa HotelJobs.co.za Full time

    A 5 Requirements & Duties - Responsible for evaluating suppliers, products, and services, negotiating contracts, and ensuring that approved purchases are cost-efficient and good quality - Manages all procurement processes within the head office - Ensures full compliance to the group procurement platform - Ensures full compliance to the standards as per the...

  • Procurement Specialist

    7 days ago

    Durban, South Africa iComputing Solutions Full time

    Procurement officer required for the I.T. industry. We are looking for an astute procurement officer to oversee purchasing activities and ensure that purchased items are both cost-efficient and of high quality. The procurement officer's responsibilities include supervising staff, maintaining positive supplier relations, evaluating supply options, approving...

  • Procurement Executive

    5 days ago

    Durban, South Africa Smart Talent Full time

    An Executive opportunity has arisen within a national manufacturer for a suitable individual to lead and direct the Procurement Function of the Group based at Head Office in Durban. The role reports to the Group CEO. The Group Procurement Executive has the primary responsibility of developing the procurement strategy relevant to the diversified operations...

  • General Administrator

    4 weeks ago

    Durban, South Africa Adcorpblu Full time

    **Key Responsibilities**: - Assist with the procurement process from sourcing to purchase order issuance and supplier management. - Maintain accurate records of procurement transactions, including purchase orders, invoices, and contracts. - Liaise with suppliers to obtain quotes, negotiate prices, and track order status. - Coordinate delivery schedules and...

  • Procurement Supervisor

    6 days ago

    Durban, South Africa JDJ Diagnostics Full time

    **POSITION: Inventory Controller** A Procurement Supervisor is needed by JDJ Diagnostics to oversee vendors, goods, and services, negotiate contracts, and guarantee that approved purchases are both affordable and of the highest calibre. **Key Responsibilities** - Develop and maintain strong relationships with suppliers, negotiating contracts, terms, and...

  • Supply Chain Procurement Internship

    6 days ago

    Durban, South Africa Unilever Full time

    **MAIN JOB PURPOSE**: **Support Procurement Manager with delivering key targets related to Cost and Cash, Quality and Service, Innovation and Sustainable Living.**: **JOB SUMMARY**: - ** Support PM in developing and executing supplier strategy for portfolio**: - ** Assess supply market, and adapt strategy according to market conditions**: - ** Assess...

  • Procurement Clerk

    4 weeks ago

    Durban, South Africa Boardroom Appointments Full time

    **Key purpose**: Purchase goods, materials and services to ensure that the company's operational needs are met, taking into account price, quality and delivery and to ensure continuity of supply. **Duties and responsibilities**: - Purchase goods, materials, components or services in line with specified costs, quality and delivery targets. -...

  • Legal Officer

    2 weeks ago

    Durban, South Africa HR Matters Full time

    **Duties** - Provide prompt legal advice to the organization in respect of project finance transactional law, equities and financial services law, procurement law, employment law, social media law, with a sound knowledge of corporate law. - Perform legal due diligence assessments, drafting, vetting and negotiations of all loan agreements or any other...

  • Temp Administrative Officer: Manufacturing

    4 weeks ago

    Durban, South Africa Multi Search Full time

    Duties & Responsibilities The main purpose of the role is to manage the factory administrative activities related to reception duties, employee payroll submission and indirect materials and services procurement for the manufacturing site. This will involve collaborating and working across the functional teams to ensure payroll and procurement issues are...

  • Health & Safety Officer with Procument - Umhlanga

    4 weeks ago

    Durban, South Africa Adele Wint & Associates Full time

    The successful incumbent will be responsible for reviewing, evaluate, and analyze work environments and design programs and procedures to control, eliminate, and prevent disease or injury caused by chemical, physical, and biological agents or ergonomic factors. Will conduct inspections and enforce adherence to laws and regulations governing the health and...

  • General Administration Office Manager

    5 days ago

    Durban, South Africa Affirmative Portfolios Full time

    **Admin and Office Management ~ Finance/Accounting** **Umhlanga, Durban - KwaZulu Natal** ***: **General Administration Office Manager - Cornubia** Our Client is a leading manufacturer and supplier of high-quality value added macadamia products. Their commitment to excellence and customer satisfaction drives their success in the industry. **Role...

  • Student Finance Officer

    6 days ago

    Durban, South Africa Durban University of Technology Full time

    **Finance and Procurement** **Post: Student Finance Officer **(Ref: 20001531; 20001532; 20001533)** **Minimum Requirements**: - B Degree in Accounting or equivalent qualification (NQF level 7) - 3 - 5 years experience in revenue and account receivable management at a tertiary institution. - Knowledge of tertiary fee planning and administration - Knowledge...

  • Debtors Officer

    6 days ago

    Durban, South Africa Durban University of Technology Full time

    **Finance and Procurement** **Post: Debtors Officer **(Ref 20001534; 20001535; 20001536)** **Minimum Requirements**: - Financial Diploma or equivalent qualification (NQF level 6) - 3 years of experience in revenue and account receivable management at a tertiary institution. - Knowledge of debt collection processes and practices - Knowledge of relevant...

  • Legal Officer

    4 weeks ago

    Durban, South Africa Fempower Personnel Full time

    Are you a highly skilled and qualified Legal Officer with extensive experience in project management? Our esteemed client is seeking an exceptional individual to join their team as a Project Manager for the Office of the CEO. This is a fantastic opportunity to work closely with the Chief Executive Officer, managing critical communications and ensuring all...

  • Temporary Supply Chain Administrators

    3 days ago

    Durban, South Africa Affirmative Portfolios Full time

    **Procurement** **Durban** ***: **TEMPORARY SUPPLY CHAIN ADMINISTRATORS - DURBAN** **Salary - Market Related** **PURPOSE** To provide office administration support services relating to filing, data Capturing, records management, Reporting and other office/programme related basic administrative activities. **MAIN OBJECTIVES** Information capturing,...

  • Operations Manager

    4 weeks ago

    Durban, South Africa Clint Wheeler Full time

    Published - Feb 17, 2023 - Location - Durban, South Africa - Category - Business - Job Type - Full-time - Salary Type - Monthly Salary - Salary - R800,000-R900,000 CTC per annum (Negotiable) **Description**: **Operations Manager - Durban office, reporting - R800,000-R900,000 CTC per annum (Negotiable)** Seeking Operations Manager from an Industrial Sector...

  • Procurement Sales Representive

    3 weeks ago

    Durban, KwaZulu-Natal, South Africa Jobking Full time

    IntroductionThe successful candidate will be based in Durban (KZN).DescriptionThe successful candidate will be responsible for but not limited to the following duties:Maintain baled dealer accounts in designated region.Improve quality standards of fibre of the mills.Increase volume of material to mills where required.Build strong relationships with baled...