Senior Events Manager: Leading Wine Estate

3 months ago


Stellenbosch, South Africa Viv Gordon Placements Full time

We have a fabulous opportunity for an experienced and dynamic Senior Events Manager at a leading Wine Estate in Stellenbosch. This historic Boland wine, food & lifestyle destination is a top tourist destination in the Winelands offering a variety of Eventing spaces.

Note: This role is a combination of on-site and hybrid.

**Responsibilities**:

- Coordination of external client events which includes but not limited to road shows, workshops, client conferences, theatrical events, sports, dinners, lunches etc
- Assisting with internal staff team builds/offsites where necessary
- Arranging smaller ad hoc events
- Distribution of invitations and following-up with clients
- Conducting telephonic and electronic RSVPs and capturing all information correctly for all events
- Liaising with clients and confirming their attendance at events
- Assisting in the registration of guests at events as well as helping with set-up of the event, attending, and helping with the smooth running of events on the day/night
- Printing & collation of conference/roadshow/workshop/dinner/lunch collateral
- Liaising with promotional suppliers on gifting for events as well as liaising with décor & hiring companies, caterers, audio visual companies etc. telephonically and in writing
- Maintaining and updating the events calendar for all events
- Wrapping of gifts for clients and staff and ensure brand is carried through.
- Courier gifts/banners/promotional material to clients and staff in the various regions/country & follow-up to ensure gifts are received by clients or staff in the regions/country
- Regular updating of storeroom stock sheet & managing stocktake of storeroom stock.
- Charging out and reallocating storeroom stock to the necessary cost centre/s
- Ordering of stationery
- Processing of invoices from suppliers and following-up on payments made.
- Compiling and updating budgets
- Ensuring compliance & budgets are submitted to Compliance prior to an event taking place.

**Requirements**:

- Diploma in Events - an advantage
- Minimum of 3 years in corporate events industry
- Microsoft office proficient (Word, Excel & PowerPoint)
- Basic understanding of design and printing processes
- Hospitality industry experience
- Cvent event management tool - an advantage
- Passionate about events
- Strong attention to detail
- Excellent organisational skills
- Good people skills and telephone manner
- Positive attitude and pro-active
- Strong character
- Creative
- Work well under extreme pressure
- Manage deadlines and work independently
- Team player
- Quick learner
- Sound work ethic
- Well-groomed neat and presentable
- Able to juggle and prioritise tasks well
- Driver’s licence and own car - essential.

City: Stellenbosch

Country: South Africa

Level of Expertise: Senior

Remuneration: Negotiable

Reference Number: #Mich1580

**Michelle Snitcher**:
Consultant


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