Skills Development Administrator

2 weeks ago


Johannesburg, South Africa NTT Ltd. Full time

NTT is a leading global IT solutions and services organisation that brings together people, data and things to create a better and more sustainable future.

In today’s ‘iNTTerconnected’ world, connections matter more now than ever. By bringing together talented people, world-class technology partners and emerging innovators, we help our clients solve some of the world’s most significant technological, business and societal challenges.

With people at the heart of our success, NTT is committed to attracting and growing the best talent and providing an environment where everyone feels they can belong and their contribution matters.

**Want to be a part of our team?**

The purpose of the role is to administer and report on skills development and operations training to ensure alignment to company and legislative requirements

**Working at NTT**

Purchase Orders
- Monitors payments from funders and acknowledging receipt thereof
- Administers purchasing and procurement process
- Obtains quotations for purchases and/ or training
- Prepares and processes Purchase Order Requests (POR)
- Tracks and ensures completion of POR's
- Processes Purchase Orders

Reporting
- Prepares monthly and quarterly reports in consultation with Skills Development Manager/ Learning and Development Manager - Operations
- Prepares close out reports
- Analyses data from skills reports to identify trends and anomalies
- Converts data into graphical format
- Tracks and updates Skills Database by accurately inputting skills related data.
- Advises Line Manager of any errors or omissions on Skills Database
- Collaborates with key business stakeholders to retrieve and collate skills report and to consolidate data.

Administration
- Completes general administrative duties for Skills Development Department
- Maintains filing systems for all records
- Liaises with Training Providers for scheduling of training interventions
- Monitors, tracks, responds or escalates Skills Initiative generated enquiries to Skills Development Manager
- Tracks and updates projects and personal information of trainees
- Collate Learnership attendance registers received and captures onto the learner database.
- Prepares and processes learner related documentation for funders
- Set up meetings, ensuring all participants are equipped with up to date documentation ready for the meeting,
- Organizes necessary logistics for meetings and other occasions.
- Takes minutes of meeting and distributes accordingly.

Quality Control
- Audits each business area data submitted for input into skills reporting
- Works with the business areas to create, distribute and standardise reports.
- Creates user friendly templates for standardised supporting
- Maintains and updates all relevant information on SharePoint.
- Maintains, updates and accurately track the organisation employees list recording new starters /terminations / promotions according to EE and BBBEEE categorisations

**Knowledge**
- Minimum matric or equivalent NQF
- Minimum 2 years secretarial/administrative experience
- Advanced MS Suite

**Skills**
- Customer service orientation (L2)
- Oral and written communication skills (L2)
- Planning and organising (L3)
- Attention to detail

**Attributes**
- Resilience
- Proactivity
- Adaptability

**What will make you a good fit for the role?**

**A career at NTT means**:

- Being part of a **global pioneer -** where you gain exposure to our Fortune 500 clients and world-leading global technology partners and work with a network of over 40,000 smart and diverse colleagues across 57 countries, delivering services in over 200 countries.
- Being at the forefront of **cutting-edge technology -** backed with a 150-year heritage of using technology for good. With 40% of the world’s internet traffic running on our network and where Emoji were first invented, you can be proud of the group’s many new ‘firsts’.
- ** Making a difference -** by doing meaningful work that helps to shape the future for our clients, and across industries and communities around the world.
- Being **your best self -** in a progressive ‘Connected Working’ environment that promotes flexibility, connection and wellbeing. Where diversity and different perspectives are embraced to ensure equal opportunities for all.
- Having ongoing opportunities to **own and develop your career -** with a personal and professional development plan and access to the broadest learning offerings in the industry.



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