Office Assistant
4 weeks ago
**Role Description**:
This role includes basic administrative tasks, compiling proposals and documents, ensuring that tasks and projects are completed, engaging with Landlords and contractors, etc.
Salary expectation: R10k
Working hours: 08:00 - 17:00 (or 07:00 - 16:00)
Workdays: Mondays - Fridays
Annual Leave Days: 15
**Work Experience**:
- Minimum 2 years’ experience in a similar role preferable.
**Qualifications**:
- Minimum Grade 12
- Certificate or diploma in admin preferable.
**Other**:
- Have a valid driver’s license
- Have their own reliable vehicle
**Duties**:
- Acting as the point of contact between the senior site developer and clients (landlords, town council officials and contractors),
- Handling requests and queries appropriately, and ensuring that tasks and projects are complete
- Manage diary and schedule meetings/appointments,
- Make travel arrangements (including flights, accommodation and ground transportation),
- Take dictation and minutes,
- Devise and maintain office filing system (basic administrative tasks),
**DEVELOPER ASSISTANT**
- Taking of site photos
- Preparation of proposals, lease agreements and other required documents
- Windeed searches
- Basic Council administration
- Creation of BIQ numbers, Site numbers, folders and files
- Preparation of Site Sheets
- Request quotations from multiple contractors for different needs, managing relations once contractor has been awarded to ensure the work gets done
**MARKETING MATERIAL**
- Preparation of Site Sheets
- Photographer arrangements
- Tree feller arrangements
**LANDLORD RELATIONS**
- Access and service arrangements
- Handling any enquiries/complaints
**OTHER**
- Birthday/Client gifts: Check weekly, wrap and make preparations for delivery
- Payment arrangements with Accounts department
**SKILLS**:
- Excellent writing and verbal communication
- Good telephone etiquette
- Attention to detail
- Quick learner
- Good at taking initiative
- Good at following instructions
- Highly organized
- Good at working both individually and as part of a team
assistant|office administrator|secretary|travel arrangements
Please submit your CV if you meet the requirements.
For more information please contact:
Lientjie Kloppers
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