Branch Administrator

4 months ago


Port Elizabeth, South Africa Grandmark International Full time

Verification, processing and documenting of Service Agreements and Capital and fixed assets (Asset Management)
- Responsible for general appearance of branch
- Ensure that all Receipts are done daily in the cash office and manage fidelity collections
- Ensure daily cash up of POS and balancing receipts with investigation of any shortages/overs
- Ensure that all monies are banked daily with end-of-day (EOD) completed
- Resolving POS issues with liaising with bank, cash solutions, cash books and Accounts receivable team
- Clearing of cash count transactions
- Signing off of drivers
- Responsible for purchasing and controlling non-stock procurement
- Budget tracking
- Daily audits to be done in line with VAT compliance
- Monitor and ensure daily filing of all branch documents, with scanning of documents onto internal app
- Liaising with Debtors that relates to matters regarding customer on boarding, temporary/permanent limit increase, RFC’s and customer refunds, responsible for invoice re-prints
- Liaising with Creditors regards to Vendors on boarding, completeness of documentations submitted for payment
- relieving of cashier
- Fleet management - capture, document and monitor according to budget, repairs, tyres, traffic fines with completeness of documentation
- Staff management
- Reconciliation and completeness of documentation for branch credit card
- General admin any other administrative duty of a temporary nature as requested by branch manager in line of approval with Finance business partner
- Assist HR department with documents/information requested
- Ensure that all documentation is completed timeously and ensure that all deadlines are met.
- Capturing stock movement and resolving stock variances in liaison with Supervisor, stock take procedure
- Training and development of cashiers
- Manage leave expectation of the centralized team members reporting into the role across the branches
- Attend finance and branch meetings to give feedback regarding the financial and administrative status of the branches
- Report any irregularities to the Finance Business Partner and assist with the investigation
- Obtain quotes from suppliers, load onto Drive system for approval, and order items once approved
- Assist accounts receivable with credit note queries
- Assist cash in transit company (CIT) with collection of cash from drop safe, purchase consumables for drop safes
- Manage and assist branch manager with credit card approval requirements, slips and recon
- Assisting cashiers with device and customer issues
- Assist the centralised debtors teams with customer queries
- Centralised work shared between senior finance admin clerks
- Management of Online document system processes and the dispatch of documentation to central point for destruction
- Nonstock procurement processes
- Ensure all financial and administrative policies and procedures are adhered to across the branches

Pay: R8 000,00 - R10 000,00 per month

**Education**:

- High School (matric) (required)

**Experience**:

- Debtors: 3 years (required)
- Cashier: 3 years (required)


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