X2 HR Administrator

2 weeks ago


Johannesburg, South Africa Hogan Lovells Full time

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Key Performance Areas Key Accountabilities of the Performance Area

HR Administration
- Follow processes for key employee, vacation scheme and trainee life cycle events.
- Carry out associated administrative tasks including the preparation of documentation in line with agreed service level agreements.
- Assist in the generation of performance metrics by ensuring that all data for processes is entered on the master tracker to agreed timelines.
- Establish own process for administering assigned tasks and ensure that these are aligned to the master tracking schedule.
- Support the HR Operations Manager and Senior HR Operations Manager in the implementation of processes to monitor client service.
- Possess a detailed knowledge of UK firm policies and where appropriate an understanding of UK employment law and the impact on business processes.
- Maintain and update data across all HR databases including HL People (Workday) (HR system), Candid, Vero Screening and TeamSeer (holiday recording) to agreed timelines and accuracy.
- Monitor pre-employment screening end to end and flag any issues with the HR Operations Manager and liaise with recruitment team
- Save all documents on documentation management system (DM5) and manage the e-filing systems in line with agreed protocols.
- Respond to queries from customers which include Operational HR Managers, Advisors, employees and external requestors.
- Provide administrative support for cyclical HR processes, e.g. salary reviews, performance reviews, trainee onboarding, vacation schemes and flexible benefits selection.
- Provide administrative involvement for discrete human resources projects.
- Ad hoc reporting

Additional roles or responsibilities
- Perform additional duties or responsibilities, which fall reasonably within the ambit of the job description, or in accordance with operational requirements.

REQUIREMENTS PROFILE

QUALIFICATIONS

Title: Grade 12 or equivalent

NQF Level: 4

Importance: Required

Title: HR Degree or equivalent tertiary qualification

NQF Level: 6 / 7

Importance: Required

MENTAL & ENVIRONMENTAL / LEGAL REQUIREMENTS

Mental & Environmental Requirements
- Must be able to handle pressure, setbacks and a high level of stress
- Must be able to work to deadlines
- Must be able to handle high volumes of work
- Must maintain high confidentiality at all times
- Must have an understanding of the organization in order to deal with any general queries
- Must have a clear criminal record

EXPERIENCE

Education and Experience: HR Administration

Involvement: Operational

Period (Year(s): 2

Importance: Required

Education and Experience: UK Employment Law

Involvement: Operational

Period (Year(s): 0-1

Importance: Recommended

KNOWLEDGE & SKILLS AND COMPETENCIES

System Skills

Description: Microsoft Office

Importance: Intermediate

Description: HR Systems

Importance: Intermediate

Description: Workday

Importance: Recommended

Knowledge and Skills
- Analytical skills
- Organizational and time management skills
- Business writing
- Good listening, writing and verbal communication skills
- Work independently and on own initiative within specified guidelines or processes
- Well developed interpersonal skills and able to deal with colleagues at all levels

Description Importance
- Work appropriately with confidential and sensitive information
- Commercial awareness Behavioral competencies
- Ability to handle queries efficiently with diplomacy and tact
- Ability to follow instructions precisely
- Adapting and responding to change
- Strong work ethic with an inherent sense of urgency
- Delivering results and meeting business expectations
- Working constructively with others
- Delivering through others



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