Financial Support Administrator

1 week ago

Sandton, South Africa Broll Property Group Full time

**POSITION PURPOSE**

**ESSENTIAL FUNCTIONS AND BASIC DUTIES**

**Assumes responsibility for the accurate and timely performance of accounts payable functions.**
- Reviews source documents and matches purchase orders, invoices, and receiving documents.
- Codes invoices to appropriate general ledger accounts.
- Determines optimum payment dates and takes advantage of all discounts on invoices.
- Reviews invoices to ensure they are correctly coded, properly authorized, and there are no overpayments or repeat payments.
- Ensures that approval authority is in accordance with purchasing policies.
- Processes payments and obtains authorized signatures.
- Performs accounting duties in accordance with established Company policies and procedures.

**Assumes responsibility for effectively researching, tracking, and resolving (or properly referring) accounting or documentation problems and discrepancies.**

**Assumes responsibility for establishing and maintaining effective business relations with vendors.**
- Researches and resolves vendor problems and billing discrepancies.
- Answers vendors' questions or refers them appropriately.
- Maintains and projects the Company’s professional reputation.

**Assumes responsibility for establishing and maintaining effective communication and coordination with Company personnel and with management.**
- Assists Accounting Department personnel as needed.
- Keeps management informed of area activities and of any significant problems. Reports transactions that are outside established purchasing policies to the Controller.
- Maintains regular contact with other departments to obtain information and/or to correct transactions.

**Assumes responsibility for related duties as required or assigned.**
- Conducts financial approvals on Broll Vantage
- Bill Clients as per Agreement
- Receives POP from Clients and allocate accordingly
- Pre-pare EFT batches to pay contractors
- Pay contractors as per client agreements, and on time
- Send contractors EFT remittances to indicate what has been paid
- Obtain contractors statement and do a recon, and send back to contractors with feedback
- Link buildings, contractors, and clients on BOL
- Run queries on client accounts to check what has been paid, and what has not been paid, and query
- Extract client statements and send to the relevant clients to query payment
- Prepare quotes for Broll Technical Services
- Loads invoice on Vantage for Broll Technical Services
- Ensures that work area is clean, secure, and well maintained.
- Performs general accounting duties as needed.
- Maintains confidentiality.
- Completes special projects as assigned.

**PERFORMANCE MEASUREMENTS**

1. Accounts Payable / Receivable functions are accurate, current, and timely.

2. Accounting errors, discrepancies, and violations in purchasing policies are promptly identified and resolved.

3. Accounting duties are performed in accordance with established procedures and standards.

4. Good communication and coordination exist with Company personnel. Assistance is provided as needed.

5. Effective business relations exist with suppliers and vendors.

6. Management is appropriately informed of area activities.

**EDUCATION/CERTIFICATION**:

- Matric.
- Additional bookkeeping qualifications and / or courses preferred.

**REQUIRED KNOWLEDGE**:

- Knowledge of Company purchasing policies.
- Understanding of basic bookkeeping concepts and procedures.

**EXPERIENCE REQUIRED**:

- One to two years of previous accounts payable experience preferred.

**SKILLS/ABILITIES**:

- Well organised, accurate, and attentive to detail.
- Good math skills.
- Cooperative and willing to assist others.
- Able to use accounting software and spreadsheets

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