Administrative Assistant

2 weeks ago


Johannesburg, South Africa Santaf Holdings Full time

Main responsibilities and tasks:

- Act as the point of contact for internal and external clients
- Perform basic office tasks such as data entry, answering phones, taking messages, directing company phone calls, sorting mail, scanning, maintaining, and updating filing
- Maintain positive relationships with vendors, clients, and coworkers
- Review and update office procedures to reduce errors and costs
- Handle office / facility management related work,
- Oversee cleaning staff & housekeeping & Plant maintenance duties
- Management and record keeping of Couriers + third party shipments.
- Run company’s errands when required
- Maintain & order for Office supplies
- Coordinate domestic and international travel arrangements, including processing of visa’s for international travel
- Follow up on annual Office Contracts & Renewals
- Coordinate IT matters
- Coordinate and control payment of monthly office bills, E.g. - Rent, Internet, hosting services, on behalf of Johannesburg & Kenya Office
- Update the office/team related expense and update the GT
- Optimize office structure for maximum productivity and cost effectiveness, E.g. - Upgrades, connectivity, office space etc.
- Responsible for all administrative processes within Johannesburg & Kenya office.
- Work with Regional Office Manager in:
**Requirements**:

- 8+ years of hands-on administrative support experience
- Proficiency in Microsoft Office with exceptional knowledge of Word, Excel and PowerPoint
- Working knowledge of office equipment like printers and fax machines

Interpersonal skills:

- Strong knowledge of English - Written and verbal
- Excellent interpersonal and organizational skills
- Communication skills: Maintain fluid relations internally as well as externally
- Analytical skills/attention to details: Deal with figures - expense notes, Expense reports by being accurate and detail oriented and the ability to quickly gain knowledge of organizational procedures
- Multitasking: Able to work on several topics and to deliver on time
- Time management skills: Accurately estimate the action timeline and deliver it in the right time
- Problem-solving skills: ability to anticipate needs, be resourceful, and use sound judgement and tact

Qualifications:

- High School degree; additional qualification as a Receptionist or Administrative Assistant will be a plus.

Compensation and Benefits:

- Office timings: 8am to 5pm Monday to Friday
Vacation days: 20 business days
- Medical insurance fully paid.


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