Property Administrator
2 weeks ago
Job Title and Job Grade
Property Administrator
Job grade: B5
Job Purpose
Provides administrative support to the Property Manager to manage a property portfolio. Responsible for administrating leases, debtor’s administration and recovery and building maintenance administration. Ensures that proper records are kept of all contracts and invoices. Prepares, distributes, and files correspondence and documents.
The Property Administrator will be based at Growthpoint Properties, Head office, The Place, 1 Sandton Drive, Sandton.
The position reports to the Property Manager.
Duties and responsibilities
- Draft offers and electronically forward copy of agreement of lease and tenant criteria documents.
- Follow up on outstanding lease agreements and on FICA documentation.
- Draft lease agreements i.e., renewals / new lets, cessions, cancellations, addendums, parking agreements and related documents.
- Liaise with tenants, Portfolio Manager, Leasing Manager, Credit Controllers, and agents about lease agreements.
- Ensure correct loading of agreements on the system.
- Ensure the correct loading of debit orders.
- Open and up keep tenants’ files.
- Attend to lease audits.
- Complete and up keep outstanding lease reports as well as reports on new lets and renewals already concluded.
- Assist Portfolio Manager and SBU as and when required.
- Advise meter readers of any changes.
- Assist with compilation of the monthly report packs.
- Assist with the budget process.
- Perform secretarial functions when requested.
- Assist with deposit refunds and returning of bank guarantees.
- Calculate annual and insurance rates adjustments for loading onto MRI.
- Prepare renewal sheets with information on current and budgeted charges.
- Prepare take back inspection reports and notify Building and Leasing Managers.
- Write housekeeping letters and reports.
- Attend to tenant queries on range of issues including but not limited to housekeeping, building faults, electricity / water queries (RMS), account queries.
- Weekly reporting on outstanding offers / leases / FICA.
- Monthly reporting on GLA / vacancy movements.
Experience
- 2-3 years of experience in a documentation and secretarial environment or similar environment.
- Knowledge of leasing process and documentation will be an advantage.
**Qualifications**:
Post matric qualification in Property Management or equivalent diploma/degree is a prerequisite.
Competencies
- Computer literacy
- Ability to draw schedules/reports on system
- Good communication skills - written and verbal
- Time management skills
- A good mix of interpersonal and administrative skills
- Good problem-solving skills
- Excellent touch-typing skills with a high accuracy rate
Personal Attributes
- High attention to detail
- Ability to cope under pressure
- Hardworking and highly organized
- Excellent interpersonal skills and a team player
- Excellent time management skills
- Proactive, self-starter with initiative
- Flexible
- Ability to multitask
- Client focused at all times (internal & external)
-
Property Administrator
2 weeks ago
Sandton, South Africa Secondments Recruitment Full time**Job Advert Summary**: Perform full property administrative function, which includes effectively managing billings in line with respective tenant leases, arrears and tenant queries, as well as lease preparation and conclusion. **Minimum Requirements**: QUALIFICATIONS AND EXPERIENCE **Qualifications**: - Grade 12 (Matric), Relevant Diploma, Strong...
-
Property Administrator
3 weeks ago
Sandton, South Africa Excellerate Full time**Main purpose / objective of the position**: This position covers both Leasing and Debtors Administration in the Portfolio. To establish and maintain effective support services for the property management functions, primarily the administration of the Agreement of Lease. To create and manage all contracts. To take responsibility for data integrity (building...
-
Legal Manager
1 week ago
Sandton, South Africa Broll Property Group Full time**POSITION PURPOSE** This position will be a shared resource and service both the Group Legal division and Property Management divisions. In-house Attorney dealing on a day-to-day basis with all matters that have legal consequence to the Group & Property Management within the Company, as well as providing guidance, training, advice and, where necessary,...
-
Canvassing Lead Provider Specialist
1 week ago
Sandton, South Africa WeTrade Property Full timeThe Lead Provider Specialist plays a vital role in canvassing, administrative and property practitioner support for the company. The appointed person will be working under instruction but the ability to be self-motivated, use initiative and working independently is essential. To be a successful canvassing lead provider specialist you should be recruitment...
-
Financial Administrator
7 days ago
Sandton, South Africa Broll Property Group Full time**COMPANY OVERVIEW**: We are a leading company in the energy, water, and sustainability sector with a primary focus on utility management and energy security. Our team, though small, is vibrant, dedicated, and committed to making a difference in the world. We are seeking a Financial Administrator to join our dynamic team and contribute to our mission. **KEY...
-
Commercial Property Manager
1 week ago
Sandton, South Africa HR Studio Full time**We're looking for** A commercial property manager, someone energetic and driven to work hard and gain experience while taking on full responsibility for the properties they are managing. **Who are you?** - Vibrant/energetic individual; - Excellent communication skills (verbal and written) - Ability to interact at all levels internally and externally; -...
-
Commercial Property Manager
2 weeks ago
Sandton, South Africa Cutting Edge People Solutions Full timeOur client is looking for a Commercial Property Manager for their branch based in Johannesburg, Gauteng. It is a requirement of this position that the Commercial Property Manager should attend to all aspects of administrative, financial, and operational activities arising in respect of the properties under management. This includes liaising with tenants,...
-
Commercial Property Manager
2 weeks ago
Sandton, South Africa SET Recruitment Consultants Full time**MDA or similar experience (preferred)** **Detail-oriented** **Strong communication skills** **Based in Johannesburg** It is a requirement of this position that the Property Manager should attend to all aspects of administrative, financial and operational activities arising in respect of the properties under management. This includes liaising with...
-
Tenders Administrator
1 week ago
Sandton, South Africa Broll Property Group Full time**Job Summary**: A Tender Administrator must highly organised and detail-oriented. The Tender Administrator will be responsible to support and assist the Tender Manager to ensure that the tender process is adhered to from start to finish - ensuring all tender documentation is complete and accurate. The Tender Administrator will have excellent administrative...
-
Asset Manager
1 week ago
Sandton, South Africa Ability Recruitment Full time**Job Information**: Industry **Real Estate/Property Management*** Work Experience **5+ years*** Salary **950000*** Currency **ZAR*** City **Sandton*** Province **Gauteng*** Country **South Africa*** Postal Code **2196** The purpose of this job is to maximise return and extract and enhance value for each of the properties in the portfolio...
-
Office Administrator
3 weeks ago
Sandton, South Africa WeTrade Property Full time**Position Overview**: The Office Administrator plays a key role in providing administrative and agent support for the office. The appointed person will be working under instruction but the ability to be self-motivated, use initiative and work independently is **essential**. She must familiarize herself with the company's strategic goals and aspirations to...
-
Office Administrator
2 weeks ago
Sandton, South Africa WeTrade Property Full time**Position Overview**: The Office Administrator plays a key role in providing administrative and agent support for the office. The appointed person will be working under instruction but the ability to be self-motivated, use initiative and work independently is **essential**. She must familiarize herself with the company's strategic goals and aspirations to...
-
Asset Manager
2 weeks ago
Sandton, South Africa Ability Recruitment Full timeThe purpose of this job is to maximise return and extract and enhance value for each of the properties in the portfolio allocated to the asset manager, including assisting in all aspects of the administrative, financial, capital and operations of the assigned portfolio. **REQUIREMENTS**: - Matric - Tertiary qualification essential - An in-depth...
-
Leasing Manager
4 weeks ago
Sandton, South Africa Broll Property Group Full time**POSITION PURPOSE**: Responsible for organizing, planning, directing, and controlling all operations of the Leasing Department. Oversees all Leasing functions including the control and management of leasing agreements and related documentation. Assists in the resolution of difficult and complex lease negotiations. Performs periodic evaluation of Leasing...
-
Reservation Consultant
1 week ago
Sandton, South Africa Career Pathfinders Full time**Reservationist** Scope & General Purpose: - Manage daily administrative tasks pertaining to the reservation elements of the business - Perform all other duties assigned by the reservations manager **Requirements**: - Proven experience as a reservation’s consultant or similar position - Good computer skills (MS Office, MS Excel, PowerPoint) - PMS...
-
System & Data Administrator
2 weeks ago
Sandton, South Africa Broll Property Group Full time**POSITION PURPOSE** Assist with all system related issues/requests to ensure that the operational team can execute works as required. This position is the custodian of client account data collection. The Systems and Data Administrator will ensure robust quality control of all data received and data changes for all our client’s databases. This position is...
-
Systems & Data Administrator
2 weeks ago
Sandton, South Africa Broll Property Group Full time**POSITION PURPOSE** Assist with all system-related issues/requests to ensure that the operational team can execute work as required. This position is the custodian of client account data collection. The Systems and Data Administrator will ensure robust quality control of all data received and data changes for all our client’s databases. This position is...
-
Senior Trust Administrator
1 week ago
Sandton, South Africa Broll Property Group Full time**POSITION PURPOSE** Responsible for a variety of Trust administration related duties and support functions. Responsible for the completion of the monthly bank recons / Trust Account Reports. Provides assistance as required. Research and resolves discrepancies and accounting arrears - completed related reports, summaries and records and performs related...
-
Leasing Administrator
2 weeks ago
Sandton, South Africa Secondments Recruitment Full time**Job Advert Summary**: Generate and compile lease agreements and ensure compliance with company procedures. Compile and distribute monthly reports in respect of commission claims, signed and unsigned leases, and any other reports necessary from time to time, accurately, comprehensively and timeously. **Minimum Requirements**: **Qualifications**: -...
-
Junior Data Analyst
2 weeks ago
Sandton, South Africa Broll Property Group Full time**POSITION PURPOSE** Principle role is co-ordination of workflow, report generation and technical support across technology platforms for the Occupier Services (OS) team. This will include the administration of regular and ad hoc reports from multiple systems across various clients. On-going analytical review of the processes to identify gaps, data standard...