Personal Assistant to Directors
3 weeks ago
**Job description**:
Manage the Director's calendars. Schedule and prioritize all appointments, resolve all scheduling challenges, and schedule group meetings, conferences, teleconferences, and travel.
Organising company events and conferences
Ordering stationery, office supplies
Relationship management with suppliers of office items
Overseeing any office extension projects
Managing budgets related to office and ensuring cost-effectiveness
Supervising and monitoring the work of the receptionist, out-sourced cleaning company
Overseeing and liaising with the landlord for services including security, parking, etc.
Ensuring the monthly office rental is settled in a timely manner
Preparing purchase requisitions, obtaining purchase orders and ensuring invoices related to the office are settled in a timely manner
Drafting reports and making written recommendations
Coordinate all Director-led meetings. Prepare and disseminate agendas and pre-meeting assignments. Take meeting notes and distribute within 24-48 hours, highlighting next steps and tracking progress.
Support the Directors local and international travel by completing all travel logistics and itineraries, facilitating preparation for travel, and preparing and submitting expense reports as required.
Perform other tasks and duties as assigned by the Directors.
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