Personal Assistant to Directors

3 weeks ago


Johannesburg, South Africa Raindrop Human Capital Full time

**Job description**:
Manage the Director's calendars. Schedule and prioritize all appointments, resolve all scheduling challenges, and schedule group meetings, conferences, teleconferences, and travel.

Organising company events and conferences

Ordering stationery, office supplies

Relationship management with suppliers of office items

Overseeing any office extension projects

Managing budgets related to office and ensuring cost-effectiveness

Supervising and monitoring the work of the receptionist, out-sourced cleaning company

Overseeing and liaising with the landlord for services including security, parking, etc.

Ensuring the monthly office rental is settled in a timely manner

Preparing purchase requisitions, obtaining purchase orders and ensuring invoices related to the office are settled in a timely manner

Drafting reports and making written recommendations

Coordinate all Director-led meetings. Prepare and disseminate agendas and pre-meeting assignments. Take meeting notes and distribute within 24-48 hours, highlighting next steps and tracking progress.

Support the Directors local and international travel by completing all travel logistics and itineraries, facilitating preparation for travel, and preparing and submitting expense reports as required.

Perform other tasks and duties as assigned by the Directors.


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