Personal Assistant

2 weeks ago

Johannesburg, South Africa Mazars Careers Full time

An opportunity has become available at Mazars in South Africa, for a Personal Assistant. You will provide personal assistant duties and administrative support to relevant Partners which will include but is not limited to typing, administration, tasks, and general organizational procedures.

**Duties and Responsibilities**:

- Timesheets and disbursements for Partners on a weekly basis
- Type correspondence in Word, Excel (including typing of Annual Financial Statements)
- Manage telephone calls
- Manage CPD hours and JSE accreditation hours
- Perform travel and accommodation arrangements via the travel coordinator, which will include all local and international travel
- Assist with passports and VISA’s
- Co-ordinate events (dealing with presenters, ensuring smooth running of events from an administrative perspective, ensure the presentations are ready, meet and greet participants)
- Arrange meals, drinks and venue
- Manage all information (filing systems, store and retrieve information)
- Keep track of all service provider’s annual fees (SAICA, WPN, etc.)
- Carry out general administrative duties
- Follow-up on outstanding documentation
- Perform an effective working relationship with the Partner/s, providing continuous support relating to:

- Scheduling appointments and meetings, keeping diary for Partner
- Preparation for meetings or presentations (schedule, prepare, venue, prepare paperwork, control interruptions, refreshments, accommodation and program)
- Liaison with external and internal clients
- Completion of Partner’s timesheets
- Fee management for partner
- Organise and assist with effective running of office
- Keep Hub spot updated
- Project management for clients (Not all clients)
- Assist Partners in the smooth running of projects
- Attend meetings
- Track your project plan
- Bank confirmations
- Initiate requests to the bank
- Send monthly reports to finance for billing purposes

**Minimum Requirements**:

- Grade 12 (non-negotiable)
- A relevant qualification (Personal Assistant/Secretarial) will be advantageous
- 5 years’ working experience in a PA role to 2 or more Managers and/or Directors and/or Partners within an audit or professional services’ environment Must be pro-active and able to solve problems, working independently and managing self effectively
- Excellent computer skills (MS Word, Excel, PowerPoint, Outlook) and ability to use MS Teams
- Knowledge of office management systems
- Meticulous attention to detail, quality orientation and confidentiality are essential attributes
- Ability to multitask and deliver on several partners’ expectations
- Prioritization of daily tasks and requests and management of daily workload to ensure that all tasks are completed for the day
- Proactive with good problem solving skills and ability to work in a pressurised environment
- Professional conduct, excellent communication skills,., courteous and well groomed
- Demonstration of Mazars One team culture, values and behaviors
- Strong administration and organisational skills.
- Please note that this is an office-based role and the incumbent is expected to be in the office to support the Partners

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