Personal Assistant
7 months ago
Personal assistant to the director, film and advertising
Minimum five years’ experience in the film production and/or advertising sector
Diary Management
Being the first point of contact for the Executive
Scheduling Meetings; Internal and External
Preparing Reports and PowerPoint Presentations
Taking minutes in meetings
Arranging Travel, Hotels and Transfers
Arranging events
Administration
Ordering office supplies
Answering phone calls
Manage and run personal errands for Executive
Manage relationship between suppliers and BlackFly TTL
Control the budget and allocate resources
Generate relevant Finance spreadsheets for payments and invoicing
Quoting and Invoicing via Sage
Liaise with accountant and providing necessary info for VAT, Invoices, etc.
Catering arrangements for meetings/breakfast and lunch meetings as well as film shoots
Build and develop a network of contacts and continually update. You will be required to set up and manage a CRM System
The working environment may vary. You will be required to work on film sets in and around the country.
You need to be highly motivated and able to withstand pressure as this job can be very stressful.
Flexibility and mobility are extremely important.
Must be available to travel.
Must also be available to the executive after hours or weekend, where necessary.
Sills required
Must be very resourceful
Excellent attention to detail
Excellent organisation and people management skills
Strong command of the English language
Ability to prioritise and multitask efficiently
Strong communication skills
Working knowledge of Word processing, Spreadsheets and other Productivity Software Tools
Discretion and Tact
Software
MS Teams
Microsoft Office - Word, Excel, PowerPoint
Acrobat Writer
Sage Accounting software
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