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Office Manager Assistant

1 month ago

Cape Town, South Africa Ascot Wealth Management South Africa Ltd Full time

We are a reputable company located in Cape Town, South Africa, and we're currently seeking an Office Manager Assistant to join our team and ensure the smooth functioning of our office.

We offer a competitive salary, commensurate with experience.

Responsibilities will include, but not be limited to:

- Administrative Excellence: Effectively manage office administrative tasks, including document management, record keeping, and correspondence, to ensure an organized and efficient workplace.
- Facilities Management: Oversee office facilities, ensuring they are well-maintained, secure, and equipped with necessary supplies and equipment.
- Team Support: Provide administrative support to all departments, coordinating meetings, scheduling appointments, and assisting with various tasks to enhance team productivity.
- Finance Coordination: Collaborate with the finance team to manage office expenses, monitor budgets, and handle petty cash responsibly.
- Human Resources Assistance: Support HR in recruitment processes, onboarding, and maintaining employee records to foster a positive work environment.
- Vendor Management: Engage with suppliers and vendors, negotiate contracts, and ensure timely payment processing.
- Health and Safety Compliance: Implement and enforce health and safety policies to create a secure and compliant working environment.
- Event Coordination: Organize and coordinate company events, meetings, and training sessions.
- Proven experience (X+ years) as an Office Manager Assistant or in a similar administrative role.
- Strong organizational and multitasking abilities to handle diverse responsibilities effectively.
- Excellent communication skills and ability to interact with individuals at all levels.
- Proficiency in using office software and tools, such as MS Office and cloud-based platforms.
- Solid understanding of office management procedures and systems.
- Exceptional problem-solving skills and attention to detail.
- Knowledge of South African labor laws and regulations is advantageous.

If you are a proactive and results-driven Office Manager Assistant looking for an exciting opportunity to contribute to a thriving organization, we would love to hear from you. To apply, please submit your updated CV. In your cover letter, highlight your relevant experience and why you believe you are the perfect fit for our team.

Ability to commute/relocate:

- Cape Town, Western Cape: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Office Management / Administration: 1 year (required)

Application Deadline: 2023/09/01

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