Office Manager and Executive Assistant

3 weeks ago

Cape Town, South Africa Intelligent Debt Management Full time

**Office Manager / Executive Assistant (Cape Town CBD)**

The Intelligent Debt Management (IDM) Group, South Africa’s largest and multi-award-winning debt management company, has a position available for an **Office Manager/ Executive Assistant.**

IDM has a young, vibrant, and bustling office that needs to be supported by a team of superheroes - if you think you can shine in this environment and are organized, logical, energetic and resourceful then this position is for you.

The Office Manager helps to organize and coordinate the daily hustle in the office. They are responsible for intra-office communication, keeping the ship sailing smoothly and helping the office support team.

**Responsibilities**:
**Office Management**:

- Manage the office support team (office support/ facilities)
- Point person for maintenance, supplies, equipment, invoicing, and errands
- Work with various Support teams to procure and maintain equipment, or provide support for various areas in the office
- Manage service requests for vendors and service providers; ensuring that all services are invoiced and paid on time
- Manage the annual budget for the office, planning the expenditures, analyzing variances, and carrying out necessary corrections etc.
- Oversee all office spending in line with yearly budgets and monthly expenses
- Form an integral part of the People Pulse and IDM Foundation Committees

**Executive Assistant**:

- Coordinate and schedule internal and external meetings for Exco members
- Coordinate boardrooms and refreshments for meetings
- Provide external support to visitors i.e. parking and directions
- Complete a broad variety of administrative tasks, from arranging complex and detailed travel plans, itineraries, and agendas to compiling documents for meetings
- Ensure security, integrity, and confidentiality of data
- Perform review and analysis of special projects and keep the management properly informed
- Ad hoc duties as requested

**Requirements**:

- Minimum 3-5 years' proven office management, administrative or executive assistant experience
- Highly proficient in MS Office, particularly PowerPoint and Excel
- Facilities management experience will be advantageous

**Key skills**:

- Strong planning, organizational skills and ability to multitask
- Extensive diary management experience, managing multiple calendars
- Time management and ability to meet deadlines
- Ability to prioritize work
- Excellent verbal and written communication skills
- Problem-solving and decision making
- Proactive and self-directive
- Good interpersonal skills
- Taking initiative with accuracy and integrity
- High attention to detail

**What’s in it for you?**

Being South Africa’s largest company of its kind - IDM is continuously growing, with no signs of stopping. One of our core values is ‘growing people’ and we take that very seriously. We have internal learning opportunities to better our people, and leaders who are experts in their fields and freely impart knowledge and are open to new ideas. Our culture is one of collaboration, diversity, and helpfulness. That goes for our people internally and how we deal with our clients.

At IDM, you can play a part in educating and assisting real South Africans get out of tough financial situations. You can make a difference with the work you do.

**Other key benefits**:

- We make sure our employees are mentally and physically healthy with Healthy Together campaigns throughout the year.
- We offer various rewards and awards as tokens of recognition for hard work.
- We have a vibrant office in a lively part of the city
- We offer company benefits - like a half day off on your birthday, medical aid, retirement annuity, and further study opportunities should you meet relevant requirements.
- We have a culture of growth, meaning you have access to move both upwards or across in the business if you want to.

  • Remote Executive Assistant

    1 month ago

    Cape Town, South Africa The Executive Space Full time

    Job Overview **Expiration date**: 15 March 2024 **Location**: Cape Town, Western Cape **Job Title**: Remote Executive Assistant **Salary**: R16,800 **Education Level**: High School / Matric **Job Level**: Junior **Minimum Experience**: 0 - 1 Years Remote Executive Assistant - Cape Town. Join Our Team at The Executive Space - Remote Executive...

  • Remote Executive Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa The Executive Space Full time

    Job OverviewExpiration date:15 March 2024Location:Cape Town, Western CapeJob Title:Remote Executive AssistantSalary:R16,800Education Level:High School / MatricJob Level:JuniorMinimum Experience:0 - 1 YearsRemote Executive Assistant - Cape Town.Join Our Team at The Executive Space - Remote Executive Assistant Positions AvailableAre you a highly organized,...

  • Executive Assistant and Office Manager

    3 weeks ago

    Cape Town, South Africa BlueSky Full time

    KNOWWe are BlueSky - A leading design-led digital transformation consultancy and Africa's largest Salesforce partner, and we're looking for great people to work with. We're on a mission to be the biggest and best (in the eyes of our people, our competitors and our clients) Cloud Consulting company in Africa by 2027, and we need authentic, talented people to...

  • Office Manager/executive Assistant

    2 weeks ago

    Cape Town, South Africa Reviva Technology (Pty) Ltd Full time

    _**Essential Duties and Responsibilities**_ **Office Management**: - Oversee daily office operations, including managing a team of office support staff. - Manage office supplies, equipment and facilities. - Implement and maintain office policies and procedures to ensure efficiency and effectiveness. - Coordinate office events, meetings and team-building...

  • Executive Assistant

    4 weeks ago

    Cape Town, South Africa Futuregrowth Full time

    **FUTUREGROWTH ASSET MANAGEMENT IS RECRUITING!** We have an exciting opportunity available for an **Executive Assistant and Office** **Manager**. - Futuregrowth is committed to transformation. A strong preference will be given to _ **Executive Assistant & Office Manager** Are you passionate about investments and seeking a rewarding career in fiduciary...

  • Office Manager/executive Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Reviva Technology (Pty) Ltd Full time

    _Essential Duties and Responsibilities_Office Management: Oversee daily office operations, including managing a team of office support staff. Manage office supplies, equipment and facilities. Implement and maintain office policies and procedures to ensure efficiency and effectiveness. Coordinate office events, meetings and teambuilding activities. Ensure a...

  • Office Manager/executive Assistant

    3 weeks ago

    Cape Town, South Africa 3S Recruitment Full time

    **About us** We are professional, agile, professional and our goal is to to find an Office Manager who is happy to grow with us. We are expanding rapidly and want to take this individual along for the journey. There is room for growth, incentives, and a flexible work arrangement. I am recruiting for an **Office Manager/Executive Assistant**. The company is...

  • Executive Personal Assistant

    4 weeks ago

    Cape Town, South Africa Carrol O Recruitment and Selection Full time

    **Executive Personal Assistant** Our client a large financial corporate is in search of a dynamic Executive PA, to support an Executive as his right-hand person. If you are an energetic and dynamic Executive PA who appreciates the dynamics and fast pace of a financial services distribution business, someone with a desire to excel, and who enjoys navigating...

  • Executive Personal Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Carrol O Recruitment and Selection Full time

    Executive Personal AssistantOur client a large financial corporate is in search of a dynamic Executive PA, to support an Executive as his right-hand person.If you are an energetic and dynamic Executive PA who appreciates the dynamics and fast pace of a financial services distribution business, someone with a desire to excel, and who enjoys navigating...

  • Executive Office Manager

    1 week ago

    Cape Town, South Africa Webhelp Full time

    **Administration** **Location** - Cape Town, South Africa**Language** - English*** **Job Advert**: - Are you a powerhouse of proactivity with an unwavering compass of ethical excellence? If you're passionate about helping people and are always willing to go the extra mile, here's your chance to drive your career forward as an Executive Office Manager for...

  • Executive Office Manager

    1 week ago

    Cape Town, South Africa Webhelp Full time

    **Job Advert** Are you a powerhouse of proactivity with an unwavering compass of ethical excellence? If you're passionate about helping people and are always willing to go the extra mile, here's your chance to drive your career forward as an Executive Office Manager for Webhelp SA’s Managing Director. Join our global family where over 120,000 passionate...

  • Executive Assistant to Chief Executive Officer

    1 week ago

    Cape Town, South Africa Recruitment Solutions Full time

    This is an **EXECUTIVE role for a professional** who can manage a busy dynamic CEO and assist on EXCO level. As a well-experienced and dynamic C-Suite Executive with experience in reporting to senior management, this might be of interest to you. With your _excellent communication skills, both written and verbal_, you will be comfortable working with HIGH-END...

  • Executive Assistant and Office Administrator

    4 weeks ago

    Cape Town, South Africa Clermont Group Full time

    About Chandler Institute of Justice The Chandler Institute of Justice (CIJ) is a consulting firm that collaborates with African governments in leveraging the transformative power of law reform to enhance good governance and facilitate social mobility and inclusive economic development. CIJ is founded on the philosophy that, through concerted efforts and...

  • Executive Assistant

    4 weeks ago

    Cape Town, South Africa Capital Assignments Full time

    Are you ready to elevate your career by joining one of the worlds leading independently owned family offices? As Executive Assistant you’ll be the main support to the CEO, and display outstanding multitasking abilities and commitment to excellence. MAIN DUTIES INCLUDE: - Act on behalf of the CEO, screening, directing and actioning inbox correspondence,...

  • Executive and Office Assistant

    6 days ago

    Cape Town, South Africa OceanHub Africa Full time

    You're an organizational maestro who turns challenges into harmony, a collaborator skilled at seamlessly bringing teams together, and motivated by the desire to make a positive impact on the environment and communities in Africa, then OceanHub Africa invites you to join our mission-driven team. **Who we are**: OceanHub Africa (OHA) is an ocean-impact...

  • Executive Personal Assistant

    2 months ago

    Cape Town, South Africa Heart and Stroke Foundation South Africa Full time

    This role is that of a Personal Assistant to the CEO. It requires proficiency in personal assistance as well as executive administrative efficiency. Strong communication skills, as well as written and spoken proficiency in the English language is compulsory. A second South African language will be an advantage. **The following responsibilities are central...

  • Executive Assistant

    2 weeks ago

    Cape Town, South Africa Avacare Health Group Full time

    Avacare is looking or a seasoned executive personal assistant to provide administrative support to the 3 group executive’s and smooth running of office daily operational tasks concerning their calendar, travel and coordinating with business units. **Critical Experience**: Minimum of 3-5 years executive support, specifically with supporting multiple...

  • Company Executive Office Assistant

    3 weeks ago

    Cape Town, South Africa RJPersonnel Full time

    2years To perform a supporting role to the Executive by executing; organising and co-ordinating all personal assistant functions to optimise time management; thereby ensuring the Executives efficiency and effectiveness. **Qualifications and Experience**: - Matric / Grade 12 / National Senior Certificate - Diploma - Completed Reports and Achieved Budgets -...

  • Executive Office Manager

    2 weeks ago

    Cape Town, Western Cape, South Africa Webhelp Full time

    AdministrationLocation Cape Town, South AfricaLanguage English***Job Advert: Are you a powerhouse of proactivity with an unwavering compass of ethical excellence? If you're passionate about helping people and are always willing to go the extra mile, here's your chance to drive your career forward as an Executive Office Manager for Webhelp SA's Managing...

  • Executive Assistant

    4 weeks ago

    Cape Town, South Africa PETCO, based in Cape Town Full time

    _**Are you an experienced Executive Assistant with exceptional organisation skills and a minimum of 5 years relevant working experience? If yes, and you meet the below set requirements then we would love to hear from you. To apply, upload your 1 - 2 page CV together with your relevant qualification documentation and a brief motivation before the Friday, 08th...