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Hotel Payroll Administrator
3 months ago
Full Hospitality & Retail monthly payroll preparation, reconciliation, and payments.
- Capturing and creating new employee profiles on Payspace and ERS Biometric clocking system.
- Ensure correct linkage of employees to the provident fund scheme and accurate linking of earnings and deduction components.
- Process employee terminations, promotions/increases, and leave payouts.
- Communicate changes to earnings and deductions to employees.
- Extract Nett listing reports for reconciliation with Payroll recon report.
- Capture all additional earnings and deductions as communicated by the People Manager.
- Extract reports for Finance reconciliation of earnings.
- Reconciliation and submission of employee deductions to Finance Department and third-party service providers.
- Upload salaries on Fihrst with each frequency.
- Extract reports for 3rd party payments post monthly payroll completion.
- Extract pension and provident fund reports for each frequency and reconcile figures for relevant provident funds.
- Support the preparation of monthly and quarterly reports to HR and Finance Departments.
- Conduct induction with new starters, loading them on Payspace and ERS clocking system.
- Work with H&S to prepare documents for COIDA.
- Administer all leave queries, maintain leave history, and ensure accurate leave capture on the system.
- Train managers and employees on the leave system and leave capture procedures.
- Address all other payroll and system matters.
- Process commission, Sundays, overtime, and tips for Hospitality & Retail employees.
- Perform other duties as assigned by the People Manager & Managing Director.
**Experience Requirement: Working experience (Essential)**
- 3-5 years' extensive experience in the hospitality, retail, and food production sectors.
- Experience with ERS biometric clocking system.
- Full Payroll System knowledge & experience (PaySpace, ESS), as well as payroll integration with a Time and Attendance system (ERS).
- Technologically skilled with competent working knowledge of MS Office (Excel in particular).
- In-depth knowledge of all payroll-related taxes (PAYE, SITE, and VAT) and legislation.
- Exposure to an HR Administration system.
- Able to work independently.
- Excellent communication skills (verbal and written) in English and Afrikaans.
- Keen attention to detail with excellent organization and follow-through capabilities.
- Results-driven with strong communication skills; proficient in the presentation of information to others.
- A creative and innovative thinker, leading programs to exceed expectations through the smallest details.
**Qualifications**:
- Grade 12.
- Relevant qualification or certification in payroll advantageous.
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