Executive Administrative Assistant

4 months ago


Johannesburg, South Africa Woolpert, Inc. Full time

Overview:
Woolpert Africa, based in Johannesburg, South Africa, offers extensive high accuracy lidar, imagery and remote sensing experience, as well as airborne topographic, hyper spectral, and thermal survey and mapping. We provide mapping services for engineering, infrastructure, mining, mapping, agriculture and environmental sectors in more than 45 African countries.

We believe great companies are built from exceptional people and amazing clients. Because of our growth, Woolpert, Inc. is currently seeking an experienced Executive Administrative Assistant to join our dynamic team in Johannesburg. As a key member of our organization, you will provide high-level administrative support primarily to the Senior Vice President of the Geospatial business area, while also assisting a team of 5 Market Directors with various administrative tasks.

**Responsibilities**:

- Primary Executive Support: Act as the primary point of contact for high-level executives, providing seamless administrative support to the Senior Vice President and Market Directors.
- Project Setup Oversight: Review and approve project setups, ensuring strict compliance with company-wide project fundamentals, contracts, project plans, work breakdown schedules, and resource allocations.
- Financial Management: Oversee the management of expense reports, approval of timesheets, ensuring accuracy and compliance with company policies.
- Travel Coordination: Coordinate domestic and international travel arrangements for executives, ensuring seamless logistics and adherence to travel policies and budgets.
- Communication and Coordination: Maintain effective communication and coordination among team members to ensure deadlines are met and priorities are addressed efficiently.
- Meeting Documentation: Attend and accurately document executive-level meetings, drafting meeting minutes and assisting in the development of presentations.
- Confidentiality Management: Uphold the highest standards of confidentiality and discretion in handling sensitive information and materials.
- Office Technology Proficiency: Demonstrate proficiency in MS Office products (Word, Excel, Outlook, and PowerPoint).
- Task Prioritization: Prioritize tasks effectively based on a thorough understanding of key business objectives, demonstrating exceptional organizational skills and attention to detail.
- General Administrative Duties: Utilize knowledge of general office duties to flexibly handle various tasks as required to ensure smooth office operations.

Qualifications:

- Bachelor's degree (BA/BS) with a minimum of four (4) years of related experience.
- Proven experience supporting senior-level management, preferably within a corporate environment.
- Exceptional organizational skills, attention to detail, and ability to maintain confidentiality are essential.
- Proficiency in arranging domestic and international travel is highly desirable.
- Familiarity with AEG 365 and background in the Architecture, Engineering, or Geospatial industry is advantageous.

**Work Arrangement**:
Based at our Johannesburg office with the possibility of a hybrid arrangement.

Working hours preferably from 10 am to 6 pm, accommodating the time zone difference with the US-based management team.

**Presenting Opportunities and Challenges at Every Turn...**

As a firm that recognizes the importance of developing top talent from within, our employees have access to a wide range of training and coaching programs and are rewarded for their achievements through our excellent benefits package and competitive salaries.



  • City of Johannesburg Metropolitan Municipality, South Africa The Executive Space Full time

    Are you passionate about project management, calendar and email management, lead generation, digital tools, and digital marketing? Do you thrive in a remote work environment, possess a proactive attitude, and excel at problem-solving? If so, we want to hear from you!Role Overview:As a Virtual Executive Assistant at The Executive Space, you’ll be a vital...

  • Executive Assistant

    1 week ago


    Johannesburg, South Africa Midvaal Recruitment Full time

    Executive AssistantLocation: City Deep, Johannesburg The Executive Assistant will play a crucial role in relieving the administrative burden on theMD / GM and in addition provide administrative and organisational support (as agreed with MD/GM) to the MD / GM management team and office co-ordination.Assisting the General Managers with administration tasks,...

  • Executive Assistant

    1 week ago


    Johannesburg, South Africa Midvaal Recruitment Full time

    Executive Assistant Location: City Deep, Johannesburg   The Executive Assistant will play a crucial role in relieving the administrative burden on the MD / GM and in addition provide administrative and organisational support (as agreed with MD/GM) to the MD / GM management team and office co-ordination. Assisting the General Managers with administration...

  • Executive Assistant

    1 week ago


    Johannesburg, South Africa Adzuna ZA B C2 Full time

    Executive AssistantLocation: City Deep, Johannesburg The Executive Assistant will play a crucial role in relieving the administrative burden on theMD / GM and in addition provide administrative and organisational support (as agreed with MD/GM) to the MD / GM management team and office co-ordination.Assisting the General Managers with administration tasks,...

  • Executive Assistant

    1 week ago


    Johannesburg, South Africa Midvaal Recruitment Full time

    Executive AssistantLocation: City Deep, Johannesburg The Executive Assistant will play a crucial role in relieving the administrative burden on theMD / GM and in addition provide administrative and organisational support (as agreed with MD/GM) to the MD / GM management team and office co-ordination.Assisting the General Managers with administration tasks,...

  • Executive Assistant

    3 weeks ago


    Johannesburg, South Africa Bright Link Solutions Full time

    Job Overview: We are seeking a highly organized and professional Executive Assistant to provide high-level administrative support to our executive team. The ideal candidate will be adept at managing complex schedules, handling confidential information, and ensuring smooth operations within the executive office.Key Responsibilities:Manage and organize the...

  • Executive Assistant

    12 hours ago


    Johannesburg, Gauteng, South Africa The Corporate Circle Full time

    Job Title: Executive AssistantAbout the Role:We are seeking a highly organized and proactive Executive Assistant to join our team at The Corporate Circle. As an Executive Assistant, you will provide administrative support to our busy executives, manage their diaries, and assist with a wide range of duties.Key Responsibilities:Provide administrative support...

  • Executive Assistant

    4 days ago


    Johannesburg, Gauteng, South Africa Decision Inc Full time

    Job Title: Executive AssistantWe are seeking a highly skilled and experienced Executive Assistant to join our senior leadership team at Decision Inc.As an Executive Assistant, you will be responsible for providing administrative support to our senior leaders, ensuring the smooth operation of our business.Key Responsibilities:Act as a point of contact among...

  • Executive Assistant

    4 months ago


    Johannesburg, South Africa OUR RECRUIT WORX Full time

    **ATTENTION ALL EXECUTIVE **_**MALE**_ **PERSONAL ASSISTANTS!!!!! WE NEED YOU** **Responsibilities** - Calendar management for executives - Aid executive in preparing for meetings - Draft slides, meeting notes and documents for executives **Qualifications** - Bachelor's degree or equivalent Executive Assistant experience. - Proficient in Microsoft Office...

  • Executive Assistant

    5 days ago


    Johannesburg, Gauteng, South Africa Decision Inc Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Assistant to join our senior leadership team at Decision Inc. As a key member of our team, you will provide exceptional administrative support to our executives, ensuring seamless day-to-day operations and strategic initiatives.Key ResponsibilitiesAct as a primary point of contact for...

  • Executive Assistant

    4 months ago


    Johannesburg, South Africa Unique Personnel Full time

    **Job Number** - 64825 **Job Type** - Permanent **Job Title** - Executive Assistant **Computer Skills** - Ms office Suite **Industry** - Financial Services **City** - Johannesburg (Incl. Northern Suburbs) **Province** - Gauteng **Purpose of job**: - The Office Administrator will coordinate office activities and operations while providing...

  • Executive Assistant

    1 week ago


    Johannesburg, Gauteng, South Africa Decision Inc Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Assistant to join our senior leadership team at Decision Inc. As a key member of our team, you will provide exceptional administrative support to our executives, ensuring seamless day-to-day operations and strategic initiatives.Key ResponsibilitiesAct as a liaison between executives,...

  • Executive Assistant

    5 months ago


    Johannesburg, South Africa Palesa Mbali Group Full time

    Provide high-level administrative support for company leaders to ensure they can efficiently accomplish key tasks and company initiatives. You will be required to keep the executives` communications organized so that they can easily access the most important information without having to sort through low-priority items. You will manage their daily calendars,...

  • Executive Assistant

    5 months ago


    Johannesburg, South Africa Palesa Mbali Group Full time

    Provide high-level administrative support for company leaders to ensure they can efficiently accomplish key tasks and company initiatives. You will be required to keep the executives` communications organized so that they can easily access the most important information without having to sort through low-priority items. You will manage their daily calendars,...

  • Executive Assistant

    5 months ago


    Johannesburg, South Africa Palesa Mbali Group Full time

    Provide high-level administrative support for company leaders to ensure they can efficiently accomplish key tasks and company initiatives. You will be required to keep the executives' communications organized so that they can easily access the most important information without having to sort through low-priority items. You will manage their daily calendars,...

  • Executive Assistant

    4 months ago


    Johannesburg, South Africa OUR RECRUIT WORX Full time

    **Responsibilities** - Calendar management for executives - Aid executive in preparing for meetings - Draft slides, meeting notes and documents for executives **Qualifications** - Bachelor's degree or equivalent Executive Assistant experience. - Proficient in Microsoft Office suite - Experience in managing multiple priorities, administrative coordination,...

  • Executive Assistant

    1 month ago


    Johannesburg, South Africa Idemia Full time

    At IDEMIA, we aim to offer our employees, a dynamic and exciting environment where you have opportunities for career growth and professional development. Internal mobility is a great way for you to energize your career and to build your personal brand. It’s also a great way to explore other functions, professions or countries as IDEMIA operates in...

  • Executive Assistant

    7 days ago


    Johannesburg, Gauteng, South Africa Decision Inc Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Assistant to join our senior leadership team at Decision Inc. As a key member of our team, you will provide exceptional administrative support to our executives, ensuring seamless day-to-day operations and strategic initiatives.Key ResponsibilitiesAct as a primary point of contact for...

  • Executive Assistant

    4 months ago


    Johannesburg, South Africa Sendmarc Full time

    We are looking for an extremely organised and efficient Executive Assistant for Sendmarc’s Chief Strategy Officer and Chief Executive Officer. In this role you will be the CSO and CEO’s right hand person - supporting them in whatever is required to release and enable them to advance the company. **Who are we?** **Key Duties and...

  • Executive Assistant

    12 hours ago


    Johannesburg, Gauteng, South Africa Decision Inc Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Assistant to join our senior leadership team at Decision Inc. As a key member of our team, you will provide exceptional administrative support to our executives, ensuring seamless day-to-day operations and strategic initiatives.Key ResponsibilitiesAct as a primary point of contact for...