Executive Assistant

4 months ago


Johannesburg, South Africa Unique Personnel Full time

**Job Number**
- 64825

**Job Type**
- Permanent

**Job Title**
- Executive Assistant

**Computer Skills**
- Ms office Suite

**Industry**
- Financial Services

**City**
- Johannesburg (Incl. Northern Suburbs)

**Province**
- Gauteng

**Purpose of job**:

- The Office Administrator will coordinate office activities and operations while providing administrative support to the team.- Duties/Responsibilities:
- Takes minutes at Investment Committee meeting - send to Investment team within 24 hours and CEO and committee and approve
- Schedule Board calendar and invites for year ahead include managing current board calendar to ensure quorum is met with attendance
- Schedule adhoc Board meetings with Committee members - document adhoc meetings for finance to invoice and pay accordingly
- Adhoc team events / offsite
- Monthly corporate card recon
- Assist with meeting scheduling of Advisory Board meetings, assisting with getting Advisor invoices approved and loaded onto Tradogram
- Book Exec/ senior travel as required
- Assist with new employees induction - intro sessions, access cards & keys, add to office scanner and printer, order IT equipment
- Covid compliance officer
- Assist with website maintenance - updating details, Investees logos, team, etc.
- Manage 1 office cleaner**Inherent Requirements**
- Grade 12 certificate or equivalent required; Associated degree in office administration or related field preferred.- Minimum 5 years Executive Assistance/PA to CEO/MD/Executives- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Strong supervisory skills.
- Ability to prioritize tasks and to delegate them when appropriate.
- Ability to function well in a high-paced environment.
- Basic understanding of how to operate standard business equipment.
- Proficient with Microsoft Office Suite or related software**What Qualification**
- Matric

**Minimum Qualification**
- Any

**Status**
- Pending / Unavailable



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