Internship: Project Administrator

3 months ago

Sandton, South Africa Discovery Ltd. Full time

**Business Unit**:Discovery Central Services**Function**:IT Service Desk Support & Administration**Date**:2 Sep 2024- Discovery - Group Information Services | Commercial
Operations- Project Administrator - Group Information Services (PMO)**About Discovery**
- Discovery’s core purpose is to make people healthier and to enhance and protect their lives. We seek out and invest in exceptional individuals who understand and support our core purpose, and whose own values align with those of Discovery. Our fast-paced and dynamic environment enables smart, self-driven people to be their best. As global thought leaders, Discovery is passionate about innovating in order to not only achieve financial success, but to ignite positive and meaningful change within our society.**About GSS PMO**
- The PMO provides a world class service to internal and external customer in delivering complex programme and projects that support the strategic objectives of our customers. The skills and expertise in the team allows a diverse offering in delivery of end-to-end services with expertise in programme and project management - initiatives typically focused on elements such as strategy, product conceptualization, business transformation, technical & software development, operations, change management and more.- Our environment is fast-paced and demands energy, drive, enthusiasm, ownership and creativity, but it rewards with an extremely fulfilling and stimulating environment that actively supports career growth and development.**Key Purpose**

Provides project administration and project office administrative support to the GSS PMO team. This will include ensuring that all project administration is managed, minutes of meetings and project plans are captured.

**Areas of responsibility may include but not limited to**
- Provide administration support to Project Managers on specific projects
- Provide project administration support to Forum chairs and drive good governance
- **Synergy (PMO Tool) - **Drive the use of the tool. Create and maintain project sites.** **Ensure all relevant documentation saved onto Synergy aligned to the project governance approach.
- **Meeting minutes, Issue, Action, Risk and Decision logs** - Ensure the correct documentation standards are applied to all projects. Assist in meetings with capturing and distributing minutes and other project related outputs. Assist with preparation of project meeting materials and presentations. Assist with meeting scheduling and venue arrangements. Assist with follow up on actions and updating relevant logs.
- **Project Reports - **Extract and provide project summary reporting in line with agreed deliverables to support the Project Manager or Project Management Office
- **Time capture administration - **To ensure accurate and timely time capture on all projects in DevSched. Setup of users, resolve queries, training
- Provide administration support to the GSS change forums
- Ensure that approved initiatives are created in DevSched
- Schedule maintenance - project plans
- Distribute relevant documents to project stakeholders

**Personal Attributes and Skills**
- Strong Attention to detail
- Microsoft Office - with intermediate Excel
- Highly organised and good planning skills
- Proactive, flexible and adaptable to a varied environment
- Strong interpersonal skills
- Good written and verbal communication skills and strong organizational skills.
- Team player
- Personal insight and a natural capacity to self-reflect, learn and develop
- Ability to work in pressurized environment and meet deadlines
- Ability to adapt to constant change
- Customer Focus. Dedicate to meeting expectations of our client. Develop and sustain productive relationships
- Drive to results, with a desire to attain standards of excellence
- Problem solving. Ability to see the detail, set priorities, anticipate consequences and identify solutions. Look beyond the obvious and doesn’t stop at the first answer,
- Enthusiasm and initiative. Openly contributes to and participates in debates for process improvements, new initiatives and their implementation
- Personal learning. Knows personal strengths, weaknesses and picks up on the need to adapt personal and interpersonal behaviours quickly

**Education and Experience**
- Essential
- Matric
- Project Management Qualification - Fundamental in Project Management/Project Management Foundation
- 2 years’ experience in administration
- Advantageous
- NQF Level 5 or Business Degree
- Experience in IT / Systems development environment
- 1 year experience in project management administration

**EMPLOYMENT EQUITY**

The Company’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.
- EMPLOYMENT EQUITY

The Company’s approved Employment Equity Plan and Targets will be considered as part of the recruitment proc

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