Events Co-ordinator

7 months ago

Cape Town, South Africa HotelJobs.co.za Full time

**Incredible opportunity to work with a truely global brand in the Hospitality Industry**

**Title: Events Co-ordinator**

**Location: Cape Town**

**Department: Marketing**

**Reporting to: Marketing Manager**

**About the role**
- ** Proficient in Google Suite**:

- ** Strong on Social Media across all platforms**:

- ** Running hospitality events**

The Event Coordinator will be responsible for managing a global culinary and consumer experience, both in the daily operations of the company and by the planning and execution of live events. The Event Manager will work closely with the Cape Town team and teams across the globe to ensure the Company is in alignment with brand goals and event execution

**Key Responsibilities**
- Create event proposals, covering timelines, production costs, potential vendors, staffing needs, and budget parameters
- Create and manage monthly entertainment and event budgets that drive revenue and ensure maximum guest and property benefit
- Manage The company Cape Town event schedule
- Manage daily, weekly, and monthly entertainment as defined and developed with property GM and the company Digital editor
- Manage day-of responsibilities for The company Cape Town events, including logistics, collateral production, layout/flow, contact lists, and other materials as needed
- Accommodate and anticipate guest needs
- Hire, train, and supervise event personnel, delegating responsibilities as needed to ensure event success
- Operate with an open-door policy, listen to and understand requests of the team and our guests, respond with appropriate actions, and provide accurate information
- Manage wrap-up event needs, including analyzing event performance, surveying customers on their experience, and ensuring all invoices are submitted for payment
- Evaluate annual local events and determine The company Company’s participation and cost benefits

**Skills & Experience**
- 3-5 years in a similar role required, preferably within the hospitality industry
- Proficient in Windows MS Office
- Proficient in Google Suite
- Demonstrated experience managing budgets, event staff, clients and relevant stakeholders
- Previous experience in event planning and sponsorship activation required
- Ability to work nights/weekends as essential
- Ability to work as a team, stay organized, handle various projects at one time, lead others, delegate
- Ability to communicate effectively and assertively in the English language, both verbally and in writing with staff, clients, and the public
- Ability to speak to guests fluently regarding the food, beverage, and overall concept
- Ability to demonstrate and impose upon service staff the ability to service guests with the utmost care, service and excellence, utilizing the highest standards of service techniques
- Ability to take action based on previous experience, follow up and make accurate and sound decisions
- Interact with all department personnel, Company and vendor staff as needed
- Maintain positive and professional relations with vendors
- Monitor guest satisfaction on all levels
- Take ownership of event booking manage platform
- Strong problem-solving skills with the ability to think on your feet
- Ability to maintain a high level of confidentiality
- Ability to write reports, business correspondence and procedure documents for event related activities

Ability to demonstrate a positive attitude always; as well as keep an open and objective view
- Be commercially astute_
- Either have experience at or want to dive headfirst into a fast-paced transformative company in pursuit of excellence_
- Think globally_
- Have excellent communication and relationship building skills_
- Have a high sense of ownership, urgency and drive_
- Be a team player_

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