![Volvo Group](https://media.trabajo.org/img/noimg.jpg)
Administrative Assistant
4 weeks ago
South Africa
**Position Description**
**Purpose of the role is **to support and assist the branch Administrator with administration function of the parts, workshop and admin department.
**Reporting**: This role reports to the Branch Administrator.
**Job Objectives**:
**Relieving of Branch Switchboard (when needed)**
- Answering promptly.
- Taking accurate messages.
- Relieving Receptionist during lunch breaks.
**Handling and Reconciling Cash Account (when needed)**
- Updating Cash Account on SAP.
- Retrieving payments bank statement.
**Creditors**
- Assisting customer with invoices.
- Creating purchase orders on Purchase Plus.
- Receiving supplier statements.
**Debtors**
- Assisting customers with invoices.
- Escalating customer queries to other Dealers.
- Handling Credit Applications and Sending to Head Office.
- Competence Portal.
- Booking of training as per yearly Training Prospectus.
- Updating of staff profiles.
**Qualification & Job Experience**:
- Grade 12.
- Administration Qualification advantage.
- Computer Literate in Microsoft Packages.
**Key Competencies**:
- Proficient in English (oral / written).
- Attention to details.
- Following Instructions and Procedures.
- Coping with Pressures and Setbacks.
- Deciding and Initiating Action.
- Achieving Personal Work Goals and Objectives.
- Planning and Organizing.
- Writing and Reporting.
- Adapting and Responding to Change.
- _
**Volvo Group Southern Africa (Pty) Ltd is an affirmative action, equal employment opportunity employer. We encourage people with disability to apply.**
**About us**
The **Volvo Trucks** brand has been built up over decades and enjoys a solid position worldwide. It is one of the world’s best known and respected brands within the commercial vehicle industry. It is associated with the core values quality, safety and environmental care. With Volvo Trucks you will be part of a global and diverse team. We work with passion, we trust each other and we embrace change to stay ahead. Together we move the world we want to live in and help our customers keep their promises.
**Auto req ID**
143018BR
**Organization**
Volvo Trucks
**State / Province**
Gauteng
**City/Town**
Boksburg
**Employment/Assignment Type**
Regular
**Travel Required (maximum)**
No Travel Required
**Functional Area**
Aftermarket
06-Aug-2023
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