HR Administrator 2 Year Contract
4 days ago
**Job Duties/Responsibilities will include**:
**HR Administration**:
Delivering, planning, and organising their own work routine and task execution in an effective and efficient manner
Preparation of employee information for payroll - ensuring variation information is received and updated timeously and meeting the deadlines
Ensuring accurate processing of payroll administration on various payroll systems (onboarding, terminations, movements, etc)
Reporting on transactional activities to provide timely information for decision making in area of accountability
Contributing to the development of the Human Resources Information Management System (HRIMS) through the constant entry of accurate data, employee changes and updates
Generating a variety of documents and, where necessary, producing reports according to set standards and prescribed guidelines
Liaising with employees about their documentation as required
Planning for and administering Human Resources administrative tasks to support accurate employee data for management information
Running basic and standardised HR reports
Supporting Human Resources staff with administration-related queries in an efficient and effective manner according to set standards
Utilising a variety of software packages to produce correspondence and documents and maintain associated records, spreadsheets, and databases
Linking and assisting employees with leave and system access, queries, and reports
Updating general personal employee information on the system, as well as changes
**Data Administration**:
Ensuring that employee files are kept with confidentiality and effectively, as well as requests relating to staff information when required
Accurate filing system within the set timelines and ensuring data integrity
Filling of letters, employee information on the individual files as and when required
Liaising with the Filing service provider to ensure correctness and effectiveness
Keeping records of all the requested and returned files for future reference
**Employee Benefits**:
Sending of benefits forms for completion by new eligible employees, providing the necessary guidance
Assisting with terminating employees through the completion of termination forms
Sending of termination forms to the fund for processing of benefits (withdrawal/retirement)
Facilitating of the transfer from one fund to the other
Maternity benefits administration
Payroll interface on medical aid, maternity leave and fund administration
Updating and maintaining retirement fund and risk funds spreadsheets on a monthly basis to ensure employee benefits are accurate
Matric (Grade 12)
Bachelor’s degree or equivalent tertiary qualification in Human Resources or relevant field
A minimum of 3 years of relevant HR experience in similar environment
Knowledge of relevant legislation governing the space
Experience in customer service environment
Problem solving skills
Communication skills
Organising skills
Must be able to draft reports and make good written recommendations
Attention to detail
Problem solving
Attention to detail
Relationship building
Proactive thinking
Planning and organising
Deadline-driven
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