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Project Administrator
4 days ago
**Responsibilities**:
- Facilitate and manage project quotations and invoices in collaboration with the finance and project departments.
- Ensure accuracy and compliance with project budgets and financial guidelines.
- Coordinate the processing of change requests, including documentation, communication, and tracking.
- Collaborate with project managers to assess the impact of changes on project timelines and budgets.
- Maintain and update project status reports, ensuring timely and accurate information.
- Generate ad-hoc reports as requested by project managers or stakeholders.
- Provide comprehensive administrative support to project managers, including calendar management, meeting coordination including minuting said meetings.
- Act as a liaison between project managers and cross-functional teams, ensuring effective communication.
- Facilitate communication regarding quotations, invoices, change requests, and project updates within the project teams and relevant stakeholders.
- Ensure proper organization and management of project documentation, including contracts, change orders, and other relevant records
- Maintain a systematic and easily accessible organizational structure for project documentation.
- Categorize and label documents logically to facilitate quick retrieval and reference.
- Develop and implement effective archiving procedures to ensure the secure storage of project documentation.
**Qualifications**:
Matric.
**Experience**:
Minimum 1 year project administrator experience.
**Knowledge and Skills**:
- Organized and a good multi-tasker.
- Take charge and know how to lead.
- Effective communicator.
- Negotiation skills.
- Attention to detail.
- Identify and escalate problems immediately
**Additional Requirements**:
Related qualification will be advantageous
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