Ict Project Administrator
6 days ago
**Purpose of the Job**:
To provide project administration services to the Project Manager in support of the management and delivery of projects. Coordinate with the project’s stakeholders, develop and distribute project documentation like project agenda, minutes, status reports, project tracker etc. Ensure that project related changes and revisions are clearly identified and approved; and ensure that the relevant versions of applicable documents are available in a central location for access by project stakeholders. Schedule project meetings and provide secretariat services. Provide general office administration, filing, document management, etc. The person appointed to this position will report to the Departmental Head: Project Management Office.
**Key Performance Areas**:
**1.**
**Project Administration**
- Maintenance of the ICT project portfolio.
- Produce project documentation and ensure approval thereof.
- Follow-up on project related matters with project stakeholders and track progress as per project plans.
- Ensure that project related changes are approved, and revisions are clearly identified.
- Provide support and assistance in the proper use of the Project Management tool
- Perform junior project management for small and medium projects within various programmes.
**2.**
**Document Management**
- Develop and maintain ICT related documents according to requirements
- Manage and control versions of documents under area of responsibility
- Ensure central storage of documents
- Distribute documents to all stakeholder
- Follow-up on document reviews to ensure timeous finalization of documents
**3.**
**Coordination of Meetings**
- Schedule projects and ICT related meetings and provide secretariat services.
- Ensure that related documents are packaged and distributed to meeting attendees on time.
- Effective and accurate minutes taking.
- Timeous distribution of minutes to all stakeholders.
- Follow up on action items derived from meetings where secretariat services were provided
**4.**
**Liaison**
- Liaise with various external suppliers to ensure that a relevant solution is identified so as to conform to the business needs of the FSCA.
- Responds and attend to escalations and queries raised against delivery of ICT services.
- Develop relationships with IT managers and business units to support enterprise objectives, influence key stakeholders and jointly develop strategic sourcing strategies.
**Other Key Competencies**:
FSCA is committed towards increasing the representation of marginalised groups in line with its Employment Equity Plan. Persons with disabilities are encouraged to apply.
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