Project Administrator: Projects

2 months ago


Pretoria, South Africa Financial Intelligence Centre (FIC) Full time

FIC is an equal opportunity employer. Preference will be given to suitably qualified **AFRICAN MALE **applicants in line with our Employment Targets and our commitment to diversifying our workforce.

To provide general and project administration support for the Monitoring and Analysis division.

KEY PERFORMANCE AREA
- Internal/external coordination and administration
- Liaise with and maintain effective with relevant stakeholders (internal and external).
- Assist with the organisation of meetings and associated arrangements on behalf of the Division.
- Manage meeting information (e.g. compilation of agendas, minute taking, attendance registers, information sharing and capturing/updating, recordkeeping, follow up actions, general administration etc.)
- Administration:

- Maintain filing system including electronic filing in accordance with relevant organisational policies and procedures.
- Record all incoming and outgoing documents, and confidential information to relevant systems/databases/as per requirements. Do data capturing on applicable database and case management system.
- Perform secretarial functions, including drafting of documents, memos and letters.
- Register and maintain stakeholder information database and case management system.
- Perform case flow/case management and project plan administration as per system requirements.
- Ensure the timely sharing/dissemination of information upon request.
- Maintain and update data on SharePoint, Excel, goAML and Ms Teams
- Perform any other administrative needs that may arise and ad hoc functions.

Project Administration
- Administration support to projects
- Updates and monitors cases, Action Items, and presentations.
- Updates and follow-up and Action Items for reporting
- Proactively and assertively addresses issues as they arise.
- Prepare and assist with on-boarding of new resources in the Fusion Centre
- Administration support to the project manager
- Assist in creating requisitions and follow up on procurements of Fusion Centre related matters.

EDUCATION, SKILLS, AND EXPERIENCE
- Diploma in Administration or Project Management
- Minimum3 years’ experience in project administration.
- Proven MS Office Skills


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