Retail Property Administrator

5 months ago


Cape Town, South Africa Ability Recruitment Full time

**Job Information**:
Industry

**Real Estate/Property Management***

Work Experience

**4-5 years***

Salary

**380000***

Currency

**ZAR***

City

**Cape Town***

Province

**Western Cape***

Country

**South Africa***

Postal Code

**7100**

Perform full property administrative function, which includes effectively managing billings in line with respective tenant leases, arrears and tenant queries, as well as lease preparation and conclusion.

Tenant Administration:

- Load and update Tenant on the In-house system;
- Tenant Statements:

- Receipt allocations from Bank Statements
- Current expiries
- Interest generation
- Meter reading generation
- Manual billings/adjustments/recoveries
- Lease billings
- Debit Run
- Finalized statements to Tenants
- Debit Orders
- Reconciliations and resolution of queries
- Tenant Turnover
- Finalize vacated Tenant accounts and Deposit refunds
- Lease Administration:

- Obtain Credit Check and FICA where necessary
- Raise Lease input summary (LIS)
- Raise lease on the In-house system
- Update Lease Register
- Annual Municipal and Rates increases
- Draft Lease Authority Requests for submission to Landlords in conjunction with PM
- Draft Offers to Lease in conjunction with PM
- Deal with Leasing Hub on drafting of leases and checking in conjunction with PM
- Send Offers to Lease and Leases to Tenants and follow up to conclusion of lease process.
- Follow up on Tenant Installation Allowance Requirements for processing.
- Arrear Administration:

- Following up on outstanding payments
- Update the Arrears report timeously
- Update and utilize company credit control service provider facilities (TPN)
- Prepare handover to Legal Credit Controller where applicable
- Property Administration:

- Maintain Property, Unit, Tenant and Lease data on In-house system
- Maintain Lease audit schedules
- Update 18mth Expiry Report / Lease register / Tenant Retention Report
- Follow up and update Tenant Turnover Info on the system
- Notify Utility Management company of any tenant changes/updates
- Notify Finance of any Utility/Municipal/Recovery Accruals monthly
- Maintain Parking Schedules and Access discs
- Processing of Municipal and other invoices in conjunction with PM and Finance
- Account Reconciliations

**Requirements**:

- Grade 12 (Matric), Relevant Diploma, Strong Proficiency in relevant computer packages (MS Office) and software package
- A minimum of 3 - 5 years’ experience in Property Administrator role and/ Financial accounting experience
- Customer Service and/or sales experience is a must
- Background in Property Leasing would be advantageous
- MDA EXPERIENCE ESSENTIAL



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