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Property Administrator
2 weeks ago
City Estate Solutions manages a portfolio of long let properties. As a **Property Administrator** focusing on our long let properties, you will be responsible for overseeing the administrative functions related to tenant onboarding and off-boarding, managing property inspections, coordinating maintenance, and ensuring efficient communication with contractors and tenants.
This is a hybrid role, with a large part of the work being done remotely, though there will be some meetings in Century City, Cape Town.
**Key Responsibilities**:
- **Tenant Coordination**: Handle the onboarding and off-boarding of tenants for long let properties, ensuring systems are updated and all required documentation is completed.
- **Property Inspections**: Coordinate and document the performance of property inspections. Ensure that any violations or issues are communicated to relevant parties and resolved in a timely manner.
- **Maintenance Coordination**: Manage property repair and maintenance requests, liaise with contractors to ensure timely and efficient work completion, and maintain accurate records of maintenance history.
- **Database Management**: Assist with the development of a comprehensive record and systems database for the property management function, ensuring all documents such as tenancy agreements, insurance records, and operation manuals are properly stored and accessible.
- **Contractor Liaison**: Schedule and coordinate day-to-day and cyclical maintenance jobs with contractors, ensuring all work is carried out according to the property’s needs.
- **Invoice Monitoring**: Track contractors' and suppliers’ invoices and, once approved by management, forward them to the finance department for payment.
- **Tenant Communication**: Respond to tenant inquiries regarding maintenance and repairs, ensuring their concerns are addressed promptly and that contractors are notified when necessary.
- **Utility Management**: Ensure access to properties for utility meter readings, inspections, and other statutory requirements, and maintain records of these.
- **Emergency Contacts**: Maintain a list of emergency call-out contacts for contractors and services, ensuring tenants have access to support when needed.
- **General Administrative Duties**: Assist the Director and support the property management team with any other administrative tasks as required.
**Job Conditions**:
- **Wage**: R12,500 per month + R2,500 performance-based bonus for achieving minimum KPIs.
- **Working Hours**: 45 hours per week, worked over 6 days
- **Hybrid Role**: Primarily remote with some meetings in Century City, Cape Town.
- **Location**: Century City, Cape Town, South Africa
- **Experience**: Previous experience in property management or administration is preferred.
- **Skills**: Strong organizational and communication skills. Ability to work independently and manage multiple tasks simultaneously.
- **Technology**: Proficient in Microsoft Office Suite, especially Excel. Familiarity with property management software is a plus.
- **Attributes**: Self-motivated, detail-oriented, and able to handle tenant inquiries and property issues efficiently.
**Job Types**: Full-time, Permanent
Pay: R12 500,00 - R15 000,00 per month
**Education**:
- Diploma (required)
**Experience**:
- Administration: 2 years (required)
- Property Admin: 1 year (preferred)
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