Personal Assistant

1 week ago

Umhlanga, South Africa Excellerate JHI Full time

**Who we are**

We are a leading real estate services company that combines global standards with specialised local knowledge to create customisable high-performance solutions for our clients. We advise property owners and occupiers on every aspect of their property strategies and assist them in the development, buying, selling, leasing, valuing and management of their assets. Our dedication to quality and excellence sets us apart in the industry.

**Why choose us**

Be part of a forward-thinking culture that values entrepreneurial spirit and celebrates your best work. Collaborate with talented property professionals, leverage unparalleled resources, and enjoy opportunities for both personal and professional growth. At JHI, your contributions are encouraged and celebrated, ensuring a rewarding journey as you advance in your career.

**About the role**

We are seeking a highly organised and proactive **Office and Lease Administrator** to join our team and provide secretarial, administrative, and office management support for our **KZN regional office** and other offices in the region. Based at Reception, this multifaceted role involves working closely with the **Chief Operating Officer (COO)** and other senior staff, providing seamless administrative assistance and ensuring smooth daily operations.

As part of your core responsibilities, you will handle Lease Administration for a client portfolio, supporting the leasing process during peak periods, and assisting with the preparation of lease agreements and renewals. You will also be responsible for managing office supplies, coordinating IT upgrades, and overseeing car fleet management in line with company policy.

In addition to these tasks, you will be managing switchboard duties, responding to telephone calls professionally, and handling a variety of ad hoc tasks as they arise. This role also requires occasional support with event planning for company functions, wellness days, and staff events.

**What you will bring**
- Grade 12 and/or a secretarial or administrative diploma
- At least 3 year’s relevant experience. Experience within the commercial property industry is recommended.
- Computer literacy (MS Office - MS Office).
- Excellent written and verbal communication skills.
- Proficient in typing and document preparation, with attention to detail in creating meeting minutes and other correspondence.
- Experience in managing office resources such as a car fleet
- Familiarity with office management procedures, including managing attendance registers and coordinating office operations.
- Ability to maintain office stock, example refreshments, stationery, etc.
- Event co-ordination experience
- IT coordination skills with a working knowledge of equipment upgrades, logging issues, and liaising with an IT division for technical support.
- Professional telephone etiquette
- Knowledge of lease principles

**What you will be doing**

Key duties include:

- Providing secretarial and administrative support for the COO and senior management team.
- Managing the Private Client lease administration, including renewals, new agreements, and supporting peak periods.
- Handling office IT coordination, including equipment upgrades and issue resolution.
- Car fleet management, ensuring policy adherence, and scheduling servicing/repairs.
- Managing office supplies and refreshments and maintaining stock levels.
- Supporting the planning and execution of office events, such as wellness days and team functions.
- Managing switchboard duties and ensuring effective communication with internal and external stakeholders.

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