Receptionist
3 days ago
As a receptionist, you will be the first impression and point of contact for the company and you will provide administrative support across the organisation. You will handle the flow of people through the business and ensure that all receptionist responsibilities are completed accurately and delivered with high quality and in a timely manner
Your responsibilities will include welcoming visitors and directing them appropriately, notifying company personnel of visitor arrival
- Answer incoming calls promptly, screen and forward phone calls/referring inquiries correctly while providing basic information needed
- Maintain the telecommunications system, reporting any faults, assigning extensions as required
- Maintain internal telephone extension list
- Arrange and receive deliveries/couriers and sorting of mail
- Booking all company travel - flights, car hire, accommodation
- Complete PO for various departments on SAP
- Stationery Orders - quotes, placing orders, monitoring levels of office's own
use items
- Fidelity cash pick up daily
- Manage boardroom bookings, ensure refreshments are arranged as needed
- Printing documents, filing, scanning
- Complete daily attendance register for HR
- Ensure Covid Screening forms are completed by staff and visitors
- Ensure the Smoking register is completed as required
- Any adhoc requirements from Management / Staff
**Key Skills**
- Fully Bilingual (Eng & Afr)
- Professionalism
- Ability to organise, prioritise, multitask and work under pressure
- Good time management & organisational skills
- Excellent professional work standard
- Must have strong administration skills
- Attention to detail
- Must be good in both verbal and written communication
- Be a good listener
- Ability to be resourceful and proactive in dealing with issues that may arise
**Qualifications**
- Grade 12
- Excellent telephone skills
- Computer literate (MS Office, SAP)
- Higher certificate/Diploma in a secretarial course.
- Own transport
**Job Types**: Permanent, Temp to perm
Ability to commute/relocate:
- Cape Town, Western Cape: Reliably commute or planning to relocate before starting work (required)
**Education**:
- High School (matric) (preferred)
**Experience**:
- Receptionist or similar: 3 years (required)
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