Non Trade Admin Manager

2 days ago

Cape Town, South Africa Woolworths Full time

**Listing reference**: woolw_001023

**Listing status**: Online

**Position summary**

**Industry**:Auditing/Accounting

**Job category**:Financial Management

**Location**:Cape Town

**Contract**:Fixed Term Contract

**EE position**:No

**Introduction**
- To provide the business with a Non Trade processing service including all the required accounting, administrative policies, procedures and processes to ensure the effective recording of all purchasing transactions relating to non-trade suppliers of goods and services, locally in an integrated, controlled and cost effective manner in a shared services environment.

**Job description**
- Continuous improvement through the implementation of effective financial processes and internal controls relating to Non Trade Purchases processing
- Effective transactional processing of non-trade purchase orders. This will include:

- Ensuring adherence to supplier account master data payment terms for all non-trade vendor transactions
- Ensuring timeous closure of invalid/expired open purchase orders to facilitate the release of encumbrances in the correct budget period
- Establish the cause of invoice holds and ensure these invoices are timeously resolved for payment and in line with best practices
- Ensure effective non-trade transactional compliance to supplier account master data attributes
- Effective maintenance of system integrity of non trade supplier master data, including adherence to payment terms, catalogues and PO Matching options
- Ensuring that the purchasing sub ledger month end closing process is completed accurately and timeously
- Accountability for the reconciliation of relevant General Ledger accounts in accordance with IFRS and Woolworths financial principles
- Effective overall understanding of the technical processes relating to non-trade Purchase Order administration to facilitate resolution of breakdowns in systems integration.
- Effective transactional testing of enhancements to the non-trade administration processes, including implementation and change management.
- Effective Operational Reporting in line with best practice. This will include weekly and monthly reports of KPI’s.
- Effective Risk Management in non-trade purchasing administration
- Compliance with best practice internal controls and accounting practices
- Ensure adherence to SLA with key stakeholders / customers.
- Provide input into the optimal organizational structures for non-trade administration
- Develop and lead the non-trade administration team and provide day-to-day management, feedback and coaching to enhance performance.

**Minimum requirements**
- Able to implement business processes and draft documentation in the non-trade administration space
- Able to draft concise performance reports
- Able to influence BU management with regard to process compliance and risk management
- Able to effectively use financial reporting systems and financial systems (e.g. Excel and Oracle)
- Able to implement financial processes in a large organization
- Able to use large, complex, integrated IT systems to process large volumes of financial transactions
- Strong management and leadership skill
- Able to identify basic legal and VAT risk areas around transactions

Behavioural Skills:

- Personal Effectiveness
- Passion for the brand and customers
- Thinking strategically and commercially
- Leading Transformation
- Connecting people
- Delivering high performance
- Having a merchant mindset
- Making insightful business decisions
- Driving quality
- Planning and organising

Job Requirements:

- Bachelor’s degree, National Diploma or equivalent
- Sound understanding of accounting processes including encumbrance accounting
- 3 - 4 years management experience in a financial environment

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