Managing Agent
6 months ago
**1. Purpose**
To support Trustees of Sectional Title Schemes and Home Owners’ Association by ensuring a professional management of their property.
**2. Key Performance Areas**
1. Financial Management
2. Administrative Service
3. Meeting Procedures
4. Insurance Service
5. Project Management
6. Maintenance and Repair Service
7. Customer Service
**3. Full Description**
1. Financial Management
Control of current account as well as investment accounts at bank.
Collection of levy fees - arrears of levies in co-operation with attorneys where necessary. Accounts are sent out monthly.
Settlement of all account of the Body Corporate/HOA, e.g. electricity, garden service, maintenance and repairs, UIF, compensation fund, Tax, VAT, etc.
Allocate all funds received in the Body Corporate / HOA’s own bank account.
Provision of clearance certificates.
Maintaining Asset Registries where applicable.
2. Administrative Services
Keeping a complete set of computerized accounting books.
Records of each owner’s levy statements.
Arranging annual accounting audit with the auditor of the Body Corporate/ HOA.
Preparation of the annual budget for calculation of the levies.
Drafting and keeping track of employee contracts, statutory requirements, remuneration and leave.
Handling all correspondence of the Body Corporate / HOA.
Various secretarial service, e.g. sending letters to residents or owners, copies of house rules, etc.
Record keeping of minutes books, rules, plans, insurance policies, etc.
3. Meeting procedures
Rule of trustee/management committee and Annual General Meetings.
Powers of attorney, nominations, agendas etc for the AGM.
Attending meetings.
Keep and send out all minutes.
Assist and advise the trustees/management committee on procedures regarding such matters as general meetings, special general meetings, quorums, powers of attorney, resolutions, voting rights, etc.
4. Insurance Service
Assist the Board of Trustees in determining replacement values for insurance purposes and arrangement for appraisals, when necessary.
Obtaining quotes for best available premiums.
The arrangement for insurance of building and improvements and any other insurance that the Body Corporate may require.
Handling all insurance claims.
5. Project Management
Communication between the contractor and Board of Trustees or Management Committee.
Keep record of budgeting.
Arrange quality control.
Monthly building inspection.
Health & Safety
6. Maintenance & Repair Service
Record keeping of all matters relating to maintenance of the building and common area.
Collecting quotes for repairs and giving orders to contractors for smaller repairs.
Submission of quotations for larger repairs and improvements to the Board of Trustees and Management Committee.
Payment of contractors from the Body Corporate’s own bank account after inspection of the work by the Board of Trustees or Management Committee or their proxy has taken place and payment has been approved.
7. Legal & Conflict Resolution Assistance
Provide assistance where conflict arises between trustees, owners, tenants, residents and their guests within the Act as well as with the assistance of NAMA.
Assist Trustees with extraordinary or problem situations with research/investigation to propose solutions.
8. Costumer Service & Communication
Put your self in the client’s shoes and determine his expectations.
Provide efficient and timely service.
Communicate professionally, friendly and helpful at all times.
Monthly reporting to Trustees.
Work with Trustees on all actions to ensure excellent service.
**4. Job Specification**
**Skills**
Communication ability
Computer literacy
Proven proficiency in MS Office (Word & Excel)
Any accountant packages
Goal-driven
Organized work
Creative problem solving ability
Time management
**Experience & qualifications**
Minimum 8 years work experience
Administratively & Financial
Graduate qualification advantageous
Real estate experience recommended
**Knowledge**
Sectional Titles Act & Constitutions
Computer packages
Bookkeeping
Meeting procedure
Maintenance o buildings advantageously
**Personal qualities**
Maturity
Attentive to fine details
Knowledge of importance/urgency
Good human relations
Above average judgement
Self-confidence, good self-esteem
Positive attitude - continuous
**Other**
Own transport (premises visited)
Driver’s licence
**Company culture**
High pressure environment
Complex environment
Result driven
Integrity
Quality
Customer service oriented - non-negotiable
Pay: R25,000.00 - R30,000.00 per month
-
Concrete/civil Foreman/site Agent
6 months ago
Somerset West, South Africa FVM Construction Full timeNeed a civil foreman or site agent with 5+ years experience. Experience in concrete work will be an advantage, especially water retaining structures. Other typrs of construction will include civil work like paving, layerworks and buildong work. Must be able to manage a site on his own. Manage sub contractors and liaise with engineer and clients. Read...
-
Lead Generator and Sales Agent Wanted!
6 months ago
Somerset West, South Africa Outsource - X Full timeAs a Lead Generator and sales Agent, you will play a crucial role in driving our business growth by identifying and qualifying potential leads. Your primary responsibility will be to initiate contact with prospects, gather relevant information, and nurture relationships to create a pipeline of qualified leads for our sales team. You will utilize various...
-
Account and Risk Monitoring Agent
5 days ago
Somerset West, South Africa Finbond Mutual Bank Full timeThe Account and Risk Monitoring Agent will be responsible to monitor all accounts opened at FMB (Business and Private accounts) to ensure all transactions are in line with the account holder’s profile and to assist Compliance / Fraud and Risk Department with investigations. Primary Duties and responsibilities Transactional Banking: Daily account...
-
International Sales Manager
6 months ago
Somerset West, South Africa Camino Recruit Full time**If you are passionate about driving success in international markets and establishing a strong global presence, we invite you to join us on this thrilling journey.** **Sales**: Drive a collaborative process with the Brand executive team to develop a strategic roadmap for the brand’s international growth Take ownership and responsibility for the...
-
Commercial Coordinator
8 months ago
Somerset West, South Africa Camino Recruit Full timeCape Five, a well-known fruit exporting company in Somerset West, has an exciting job opportunity available for a Commercial Coordinator, who is organized, a strong administrator and who enjoys working in a fast-paced environment. The employee occupying this position will work within the Commercial department and will be responsible for providing...
-
Sales Administrator/receptionist
4 months ago
Somerset West, South Africa Amdec Group Full timeSituated just outside of Somerset West, below the magnificent Hottentots Holland Mountain range, lies Sitari Country Estate. A place that welcomes premium estate living. Where the simple country lifestyle of yesteryear seamlessly blends with the luxurious conveniences of modern-day living, providing residents with incredible natural beauty, 24/7 protection,...
-
Asset Manager
6 months ago
Somerset West, South Africa Rohloff Group Full time**_Asset Manager_**: **_What is the job:_**: We are seeking a highly skilled and motivated Asset Manager to join our team. You will be responsible for management of assets and leases associated with our restaurants and properties in South Africa. **_What will be expected of you?_**: - **Asset Strategy**: Develop, execute, and maintain a consolidated Asset...
-
Tele-canvasser for Real Estate Agency
2 months ago
Somerset West, South Africa Engel & Völkers Full time**Job Title**: Telemarketer for Real Estate Agents **Location**: Somerset West, South Africa (Remote/Office-based) **Position Type**: Half-day (Basic salary + Commission) Are you a skilled telemarketer with 1-2 years of experience, ready to take the next step in your career? Join our dynamic real estate team and help us connect with property owners and...
-
Senior Contracts Manager
1 month ago
Somerset West, South Africa Jobted ZA C2 Full timePurpose and Description of the Job: 1. Management of a number of active construction projects. 2. Full responsibility for all production & labour matters, financial aspects, occupational health and safety and technical problem solving. 3. Responsible for client relations as well as all correspondence and attendance of site meetings. 4. Manage leadership...
-
Rentals Agent
6 months ago
Somerset West, South Africa HotelJobs.co.za Full timeThis permanent position will suit a mature, competent, innovative and energetic person with an even temperament that has a caring personality towards elderly persons. **Responsibilities for this position includes but is not limited to: - ** - Manage established and new rentals portfolio using RedRabbit; - Ingoing / Outgoing Inspections; - Marketing,...
-
Logistics Manager
6 months ago
Somerset West, South Africa Zeminwe Full timeOur client in the fruit exports industry is looking for a new management professional to join their team. **Duties and Responsibilities**: - Manage and coordinate the logistics department from buying to delivery - Manage and allocate dispatches according to supply and demand program - Handle and follow up Export documentation - Arrange logistics...
-
Sales Agent
6 months ago
Somerset West, South Africa Telkom Express Feathercom Full timeThe main accountabilities are the achievement of all sales targets, follow policies and procedures (OHS and COVID-19, stock, cash, credit vetting etc) and ensure accurate administration and customer satisfaction at all times. The key responsibilities of the role are as follows: - Adhere to **_“The Telkom Way”_** policy to ensure excellent customer...
-
Admin & Logistics Coordinator (German Speaking)
3 months ago
Somerset West, South Africa 4G Wines Pty Ltd Full time4G Wines (Somerset West/Stellenbosch) has the position of Admin & Logistics Coordinator available. The winery is active in the Fine Wine Segment and produces Red Wine Blends at the highest level. As the majority of our customers is spread across the globe, international logistics is a key task for our team. You can expect an international working environment...
-
Senior Contracts Manager
2 months ago
Somerset West, South Africa The-Recruiter Full timePurpose and Description of the Job: Management of a number of active construction projects. Full responsibility for all production & labour matters, financial aspects, occupational health and safety and technical problem solving. Responsible for client relations as well as all correspondence and attendance of site meetings. Manage leadership personnel...
-
Receptionist / Office Administrator
6 months ago
Somerset West, South Africa Latitude Resource Full time**Key Responsibilities**: - General Administrative duties - Scheduling meetings - Taking Minutes - Switchboard and reception - Greeting of clients - Managing / assisting with rental agents admin - Arrange meetings and manage diaries - Office supply management - Adhoc admin duties **Requirement**: - Excellent computer literacy (MS Word & Excel) - Excellent...
-
Receptionist / Office Administrator
6 months ago
Somerset West, South Africa Latitude Resource Full time**Key Responsibilities**: - General Administrative duties - Scheduling meetings - Taking Minutes - Switchboard and reception - Greeting of clients - Managing / assisting with rental agents admin - Arrange meetings and manage diaries - Office supply management - Adhoc admin duties **Requirement**: - Excellent computer literacy (MS Word & Excel) - Excellent...
-
Receptionist (Somerset West)
6 months ago
Somerset West, South Africa Evergreen Lifestyle Villages (Pty) Ltd Full time**About our Company**: Established in 2008, Evergreen Lifestyle is South Africa’s premier retirement brand with a reputation for developing and operating exceptional retirement villages. It delivers a Partnership for Life promise based on 5 pillars of trust - physical security, financial peace of mind, continuous care, a sense of community and exceptional...
-
Shipping Coordinator
6 months ago
Somerset West, South Africa Rheinmetall Denel Munition (RF) (Pty) Ltd Full time**Shipping Coordinator** **Rheinmetall Denel Munition (RF) (Pty) Ltd in Somerset West Cape Town** - Rheinmetall - / - **Shipping Coordinator** - Ref.Nr.: - **ZA00364** - Schedule type: - **Full Time** - Contract Type: - **Permanent Position** WHAT WE ARE LOOKING FOR The** Shipping Coordinator **is responsible for the successful mapping of shipping plan...
-
Call Centre Team Leader
1 month ago
Somerset West, South Africa Finbond Mutual Bank Full timeThe Call Centre team leader is responsible for the financial, business, service delivery standards, and people management for the section he/she oversees. Financial Management - Continuously manage and monitor branch performance with regards to the following: - New business loan advances. - Interest Revenue - Fee Income - Branch expenses - Age analysis -...
-
Receptionist
8 months ago
Somerset West, South Africa Helderberg Personnel Full timeAre you a friendly and organized individual with excellent communication skills? An exciting opening for a **Receptionist** at an **Estate Agency **has become available. As a **receptionist**, you’ll be the face of the agency, welcoming clients and ensuring smooth operations at the front desk. - Responsibilities:_ - **Client Interaction**: - Greet...