Team Assistant Company Secretary

14 hours ago

Centurion, South Africa De Beers Group of Companies Full time

Company Description
- We have a position for a Team assistant company secretary you will be responsible to provide administrative assistance to the Company Secretarial Team in an effective, timely and professional manner.

**Be part of the team. The team **that **makes it happen.**

Guided by our purpose and our values, we enable both high performance and purposeful action as we aim to “re-imagine mining to improve people’s lives", delivering the metals and minerals that make modern life possible

**Kumba Iron Ore**

We produce high-grade iron ore, the key component in steel widely used in construction and manufacturing across the world. Our activities include all aspects - exploration; mining; processing and blending; shipping; marketing and selling. In South Africa, we have mining operations in the Northern Cape province, as well as a head office in Centurion, Gauteng, and a port operation in Saldanha Bay, Western Cape.

**Job Description**:

- As a Team Assistant your responsibilities will include:

- Arrange travel, visas and accommodation for the Company Secretarial team, Investor Relations and the directors of the SIOC and Kumba Boards.
- Take notes or dictation at meetings and provide general assistance during presentations to team members.
- Arrange the monthly Ethics Committee meetings, take minutes and follow-up on action items
- Organise and maintain diaries and make appointments for the team and investor relations principal
- Do expense reconciliation and invoice administration.
- Order stationery and other consumables.
- Monitor team member’s diaries; to check critical appointments have been made.
- Reconcile general and travel expenses in line with company policy.
- Log invoices received and submit to accounts for payment.
- Assist team members with documents in line with new company templates and guidelines.
- Provide admin support, as necessary.
- Assisting the Investor Relations Principal with setting up the investor roadshows and investor diaries, training to be provided on the Nasdaq system used for all investor relations engagements
- Setting up of board and committee meetings, AGM roadshow (liaising with shareholder representatives)
- AGM scheduling of meetings and any ad-hoc meetings that need to be set up for board members including strategy day, risk workshop and other requests for meetings to be held at outside venues
- Scheduling of the Exco meetings and Covid crisis management meetings and assistance with the development of the Corporate Calendar Assisting the Compliance Specialist with the GPSC project (Company’s policy register) and assisting Business Integrity Implementation Manager with the intermediary risk management administration.
- Uploading the Site/Kumba Internal and Bulk MPR/QPR packs on Diligent and also in Teams.
- Updating and maintenance of the conflict of interest register for board members.
- Maintaining the electronic and hard copy filing of all minutes, resolutions and declarations for Kumba and its subsidiaries and the various Trusts.
- Management of the onboarding programme of newly appointed directors, registration of directors with the IODSA and maintenance of the individual training records for directors.

**This role is in the Business Services Department Centurion at a Band 10 reporting to the Company Secretary**

**Qualifications
- You will need to have the following**:

- Grade 12 and Completed Secretarial Diploma
- Driver’s Licence: Code B (Light Vehicle)
- Computer literacy in Word, Excel, Power Point

**Additional Information
- Who We Are**

We aim to lead the industry by pursuing ever safer and more responsible ways of working, demonstrating integrity and showing care and respect for people and the planet, that means we are constantly seeking new opportunities to mine and process our products sustainably, using less water, less energy and more precise extraction technologies.

**What We Offer**

When you join Anglo American, you can expect to enjoy a competitive salary and benefits package. But more than this, you’ll find yourself in an environment where the opportunities for learning and growth are second to none. From technical training to leadership programmes, we bring out the best in our people. There are plenty of opportunities to move onwards and upwards too. We’re a large, successful multinational company - and we’re still growing all the time.

**Safety**

We are in the process of undertaking a comprehensive engagement process with all our stakeholders about our intent. This is so we can tailor our approach in each country, including ensuring what we do is lawful. Once this is complete, we will look to implement the policy. There may be differences in how and when it is implemented due to local context and legal requirements.

**Inclusion and Diversity**

Anglo American is an equal opportunities employer. We are committed to promoting an inclusive and diverse workplace where we value and respect every colleague for who they

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