Company Secretary

17 hours ago


Centurion, South Africa M&M Staffing Solutions Full time

The incumbent of this role will work closely with the Corporation’s Board of Directors, its CEO, and Executives, providing information on board best practices and tailoring the board’s governance framework to fit the needs of the Corporation, as well as the expectations of shareholders.

**KEY ACCOUNTABILITIES, MEASURES & INTERFACES**
- Guide the Board on their responsibilities and duties.
- Advise the Board on matters of good corporate governance and of changes in legislation.
- Advise the Board of Directors on matters that may warrant board attention.
- Develop and Implement the Annual Board Work Plan and Calendar in liaison with the Board and Executive Committee, which is aligned to the reporting periods in terms of the PFMA and the Shareholder Compact.
- Draft agendas, in consultation with Chairperson/s, and liaise with Directors / Committee members.
- Upload Board packs and corporate calendars for the meetings.
- Attendance at meetings and ensuring proper recording of meeting proceedings, compilation, circulation and approval of minutes.
- In-between meetings, pro-actively follow up on matters requiring action.
- Ensure that key principles of King IV, namely strategy, policy, oversight, and disclosure are covered during each financial period.
- Prepare and lodge special resolutions.
- Responsible for maintaining all Company Secretarial/ Statutory documents and records, e.g., attendance registers, minutes of meetings, resolutions, etc.
- Ensure that the Board and Board Committee charters and terms of reference are kept up to date.
- Ensuring that a copy of the company’s annual financial statements is sent, in accordance with the Act, to every person which is entitled to it
- Assess specific training needs of Directors and Executives regarding fiduciary/ governance responsibilities.
- Prepare and facilitate annual Board evaluation.
- Liaise with the Chairman to ensure Board Succession planning
- Scheduling of pre
- meeting caucus/agenda review involving the CEO, Chairman, and the Cosec
- Advise on Directors fees and payment thereof.
- Certify in the Corporations integrated report whether the Corporation has filed the required returns and notice in terms of the Company’s Act, and whether all such returns and notices appear to be true, correct and up to date.
- Ensure that a copy of the annual financial statements is sent to relevant stakeholders.
- Provide assistance, support, and guidance to the Corporation in general
- Act as deputy information officer in terms of PAIA and POPIA.
- Facilitate and maintain key relationships with the Shareholder and its representatives.

**QUALIFICATIONS & EXPERIENCE**
- LLB and CIS (Company Secretarial) qualifications are requirements.
- Admitted Attorney or Advocate of the High Court in South Africa is an added advantage.
- Minimum of 5 to 8 years relevant experience in handling secretarial work in general and compilation of minutes (with strong multi-jurisdictional dimensions as an added advantage)
- Broad level of legal experience particularly in South African company law with a corporate commercial environment is a requirement.

**SKILLS & ABILITIES**

Strong commitment to good corporate governance and other regulatory reporting requirements

**The incumbent should have demonstrated the following competencies**:

- Intellectual rigor - appropriate guidance in board debates.
- Boardroom suite presence - not merely a “scribe”
- Understanding of board dynamics
- A high EQ leader that inspires strong team performance.
- Commercial astuteness at a strategic level coupled with seasoned business judgment.
- A strong strategic competence and track record aligning vision, strategy and its’ execution, and policy formulation and implementation.
- Strong negotiation, project management, analytical, decision making and interpersonal skills dealing with diverse stakeholders.
- A clear, confident communication ability, writing skills and style that can influence, motivate, and inspire clients and other key stakeholders.

**Job Types**: Full-time, Permanent

**Salary**: Up to R100,000.00 per month

**Education**:

- Bachelors (required)

**Experience**:

- Handling secretarial work and compilation of minutes: 5 years (required)

License/Certification:

- Admitted Attorney or Advocate of the High Court (preferred)


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