Recruitment and Host Site Officer

5 months ago


Cape Town, South Africa Training Force Full time

Inherent requirements:

- Matric plus relevant tertiary qualification
- Minimum 3 years’ experience in a similar role
- Problem solving skills
- Very good Microsoft excel, word, and outlook skills
- Very good communication skills (both written and verbal)
- Valid driver’s license and own reliable vehicle

Preferred requirements:

- Experience working in the training industry
- Previous experience in learnership recruitment
- Previous experience in recruitment of disabled learners
- Management experience of a small team

Duties and responsibilities:

- Familiar with and able to use social media as an advertising medium e.g., LinkedIn, Facebook, WhatsApp etc.
- Perform any other reasonable request as directed by management
- Promote learner’s adherence to the terms and conditions of the Employment Agreement
- Accurately update the database of host sites on a weekly basis
- Adhere to the Company’s Quality Management System (QMS)
- Attend branch and project meetings as and when required
- Attend client meetings with the Project Managers on workplace hosting if necessary
- Attend meet and greet meetings with the project team, sales team and client, when required
- Communicate and liaise with Project Managers and sales team on the progress of recruitment
- Communicate with all Project Managers on requirements of the different host employers regrading: Attendance Registers; Absenteeism; Training Schedules; Annual / Sick / Other Leave; Work being completed
- Contact various companies and Non-Profit Organisations (NPO’s) to secure workplace for unemployed learners on Learnerships and / or Skills Programs
- Ensure all host site agreements are completed correctly and filed accordingly
- Ensure all learners that require host sites are placed within one month of receiving handover from the seta team or as per the project deliverables
- Ensure collection of registers or any written assessment tools supplied by the employer or training provider, to record relevant workplace experience
- Ensure host sites always have work for the learners to complete that is relevant to their qualification
- Ensure records are kept up to date for learner, staff and self
- Ensure results are captured on the Recruitment Database and saved accordingly on the Training Force share-drive
- Ensure Training Force workplaces are professional, treating learners as any employee of a Company with regards to achieving targets, weekly meetings, adhering to workplace hours etc.
- Good knowledge and understanding of the exit level outcomes of the learnership that the learners are attending
- Familiarise oneself with Training Force product offerings to source the correct host sites in which to place learners
- Good knowledge and understanding of the recruitment process
- Meet with the host sites to establish hosting suitability in line with qualification outcomes
- Monitoring attendance of learners and urgently informing the client of red flags issues with regards to attendance
- Monitoring the completion of the learner logbooks
- Negotiate rates and agreements with potential host sites if applicable
- Oversee the learner recruitment process
- Promote learner’s compliance with workplace policies and procedures
- Request outstanding host site / supplier documentation if required
- Schedule interviews with shortlisted successful learners
- Source external recruiters and Non-Governmental Organisations (NGO's) that specialize with disabled applicants
- Understand all related legislative and SETA processes relating to the learnerships of the hosted sites
- Update management reports where necessary
- Visit all host sites monthly to discuss attendance, mentoring, completion of logbooks, learner progress, disciplinary issues etc.
- Visit host sites on a monthly basis in order to assess and address project status in terms of compliance, progress, quality and standards thus ensuring successful completion of the learners placed in a hosted environment
- Coach, mentor and guide the Recruitment Coordinator
- Undergo MIE check training in order to facilitate necessary checks such as fingerprints, ID and certificate

**Job Types**: Full-time, Contract
Contract length: 12 months

Ability to commute/relocate:

- Cape Town, Western Cape: Reliably commute or planning to relocate before starting work (preferred)


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