Host Site Officer

6 months ago

Cape Town, South Africa Training Force Full time

Inherent requirements:

- Matric and relevant tertiary qualification
- Minimum 3 years’ experience in a similar role
- Problem solving abilities
- Computer literate (MS Office) with good Excel skills
- A valid driver’s license with own reliable vehicle

Preferred requirements:

- Experience working in the training industry

Duties and responsibilities:
Project Management
- Accurately update the database of host sites on a weekly basis
- Adhere to the Company’s Quality Management System (QMS)
- Attend client meetings with the Project Managers on workplace hosting on a regular basis
- Conduct oneself in a professional and positive manner while promoting the Company in the same manner
- Contact various companies and Non-Profit Organisations (NPO’s) to secure workplaces for unemployed learners on Learnerships and / or Skills Programs
- Distribute a report of available host sites to all Project Managers on a weekly basis and nationally if applicable
- Effectively communicate and update the Operations Team on hosting for new and ongoing projects
- Engage with the Senior Project Manager when there are matters that need resolution
- Ensure all learners that require host sites are placed at same within one month of receiving deliverables
- Ensure all signed off workplace registers are submitted to the Project Manager timeously in order to process stipend payments
- Ensure the workplace always has work for the learners to complete and that it is relevant to their qualification
- Have good knowledge and understanding of recruitment processes
- Ensure Training Force workplaces are professional, treating the learners as any other employee of the Company, ensuring that targets are achieved, adherence to working hours, attendance of weekly meetings, etc.
- Have good knowledge and understanding of the exit level outcomes of the learnership that the learners are attending
- Have an open communication channel with the Project Coordinators, Project Managers and Senior Project Manager
- Have an open communication channel with Project Managers on different lead employer requirements regarding; Attendance Registers, Absenteeism, Training Schedules, Annual / Sick / Other leave, and Progress of Learners
- Manage processes to ensure the success of the team
- Negotiate rates and agreements with potential host sites in line with the project budgets
- Perform any other reasonable request as directed by management
- Understand all related legislative and SETA processes relating to the learnerships
- Understand the learnership process and have an understanding on the qualifications Training Force is accredited with
- Visit all host sites monthly to discuss attendance, mentoring, completion of logbooks, learner progress, disciplinary issues, etc.

Host Site Management
- Attend meetings with current and potential host partners on a quarterly basis
- Ensure all host site agreements are completed correctly and filed accordingly
- Ensure that a daily workplace routine is implemented and followed
- Keep all host site records up to date for learners, staff and oneself
- Keep an open communication channel with current and potential host employers
- Maintain and build relationships with host partners nationally and understand all related legislative and SETA processes relating to the learnerships of the hosted learners
- Meet with the host sites to establish hosting suitability in line with qualification outcomes
- Research and source strategic host partners
- Understand and implement appropriate Occupational Health and Safety (OHS) processes when visiting host sites

**Job Types**: Full-time, Permanent

Ability to commute/relocate:

- Cape Town, Western Cape: Reliably commute or planning to relocate before starting work (required)

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